New Faculty Series: Promotion & Tenure Process

College of Engineering Author

10/24/2016 Added

105 Plays

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Promotion & Tenure Processes discussion at the College of Engineering New Faculty meeting.

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[00:00:00.322]And under employee resources if you look under
[00:00:03.167]faculty, there's a link here that says
[00:00:06.236]Faculty Development Videos and there
[00:00:09.266]you will find the recording of all of these presentations.
[00:00:14.328]Norm are you still in there?
[00:00:17.195]Where did Norm go?
[00:00:18.028]I am and I started recording.
[00:00:19.692]Thank you, wonderful.
[00:00:21.120]I was gonna say are you going to
[00:00:22.106]push the record button or am I?
[00:00:23.569]So thank you for pushing the record button.
[00:00:24.800]Because we don't want to make you look like
[00:00:27.348]you're deceiving anyone.
[00:00:29.728]That's fine (laughing).
[00:00:31.507]So we have been posting those,
[00:00:32.610]you can see we did the webpage one on the 19th of September
[00:00:35.802]the last one we did was on grad student recruitment.
[00:00:37.985]So they're all online and we'll continue to do that,
[00:00:40.446]so that people who can't make it for whatever reason
[00:00:44.103]at least the content will be available.
[00:00:46.275]And these are meant to be short and brief
[00:00:48.771]we really want to try to finish this within
[00:00:51.302]the 30 minutes that we have.
[00:00:53.148]So first I want to say thank you to Kevin Cole
[00:00:56.778]for being here, Kevin if you'll wave.
[00:00:58.775]Kevin is a representative to the College of Engineering's
[00:01:02.456]Promotion and Tenure Committee.
[00:01:03.965]He represents mechanical and materials engineering.
[00:01:06.531]So I invited them all, I really appreciate
[00:01:08.574]Kevin taking the time, he's supposed to be here
[00:01:11.024]to make sure he's keeping me honest.
[00:01:12.905]That I'm not saying anything that's not true
[00:01:15.691]about our processes, so this is really brief.
[00:01:19.046]How many of you went to the Ready seminar last Friday?
[00:01:23.551]Did any of you get a chance to go to that?
[00:01:25.304]That was the one that was put on?
[00:01:27.034]Yes great, it was put on in Lincoln, the City Campus
[00:01:31.666]by the Office of Research and Economic Development.
[00:01:36.612]So Steve Goddard was there he's our current
[00:01:40.165]vice chancellor for research at the university.
[00:01:42.255]Was it a good meeting?
[00:01:43.358]You'll have to push your button actually
[00:01:44.948]for me to hear you Brittany, sorry on your microphone.
[00:01:48.420]Yeah in (mumbles) did you enjoy that meeting?
[00:01:53.545]I think it was really helpful.
[00:01:55.832]So they just talked about how to be successful
[00:01:58.038]how to say no thanks, and P&T doesn't define
[00:02:00.964]you as a human was the takeaway point.
[00:02:05.202]P&T does not define you as a human.
[00:02:07.616](laughing)
[00:02:09.207]What does that mean?
[00:02:10.310]Yeah, can you elaborate on that
[00:02:13.015]a little bit more for us, Brittany?
[00:02:16.034]Well it was just don't sacrifice
[00:02:17.752]the rest of your life to get P&T because
[00:02:19.923]it's not gonna change who you are.
[00:02:22.024]Work really hard, be excellent, and P&T should come.
[00:02:26.227]Okay good, thank you for sharing that.
[00:02:29.420]'Cause unfortunately I don't think ORED,
[00:02:31.735]the Office of Research and Economic Development,
[00:02:33.407]I don't think that they are quite at the level
[00:02:35.288]of broadcasting these and recording 'em
[00:02:38.109]so I've got to talk to that group and make sure
[00:02:39.792]that they can make it more accessible.
[00:02:41.302]Because it was difficult here
[00:02:43.063]in Scott Campus to participate.
[00:02:44.642]Well, so I'm not here really to talk about,
[00:02:48.833]I'm not sure why he's doing that.
[00:02:51.166]Do you guys see that or is it just us?
[00:02:56.252]It's just us.
[00:02:59.297]I think just to add really fast he did say
[00:03:02.187]the reason he was in SCC two whatever was so that
[00:03:07.377]he wants to try to broadcast these
[00:03:09.473]and he was gonna work on that for the next one.
[00:03:11.760]Okay good, thank you.
[00:03:12.956]So in an enabled classroom he just didn't do it.
[00:03:15.187](laughing)
[00:03:16.662]Step one, baby steps.
[00:03:18.148]So this one is much less on criteria in a way,
[00:03:23.349]and I'm sorry I'm gonna look at this camera
[00:03:24.905]so it doesn't seem like I'm always looking in the one room.
[00:03:28.876]So we're gonna really just talk more about nuts and bolts,
[00:03:31.697]brass tacks as a colleague of mine says.
[00:03:34.402]So, my thing's not working.
[00:03:38.860]So to give you an overview of the process,
[00:03:42.227]there are bylaws at the University of Nebraska system.
[00:03:46.418]I'm not gonna review them because they're fairly general.
[00:03:49.576]But there are some general guidelines
[00:03:51.178]at the university system, now you come down
[00:03:53.222]to Nebraska Lincoln, University of Nebraska Lincoln,
[00:03:56.577]and it is by the Office of Academic Affairs
[00:04:00.246]that deals with faculty promotion and tenure,
[00:04:03.195]so this is the link to that website
[00:04:05.644]and if you go there you will find,
[00:04:09.441]if I escape here, sorry.
[00:04:12.889]Exit, you will find that there are a bunch
[00:04:17.626]of information at that website which is pertinent
[00:04:21.759]to of course now it's so big I can't see it.
[00:04:26.182]So, this is my, well I will skip it for right now.
[00:04:31.906]But go to that webpage and you will find
[00:04:33.497]a bunch of documents and the two that are
[00:04:35.389]most important are the two that I have linked up here.
[00:04:38.013]So there's one that is officially called the Tenure Guide
[00:04:40.915]which is this document, and then there's another
[00:04:42.970]document which discusses apportionment categories.
[00:04:46.198]So if you look at those two documents,
[00:04:48.439]one of 'em, this is the Tenure Guide
[00:04:51.515]and it's really not well-formatted in my opinion,
[00:04:56.357]but it does discuss all the general processes and procedures
[00:05:02.046]and criteria for promotion and tenure at the university.
[00:05:05.784]The other document talks about apportionment categories
[00:05:09.104]so it defines what teaching is, so for example,
[00:05:14.909]teaching is considered to be preparation of a course,
[00:05:18.346]time in the classroom, time with students,
[00:05:20.923]so it tried to be a little more specific
[00:05:22.604]about how we split it out into all these
[00:05:24.972]different apportionment categories.
[00:05:26.691]'Cause as you may recall we have three
[00:05:28.281]apportionment categories teaching, research and service
[00:05:31.230]and so this document was the university's guide
[00:05:34.098]for understanding what is teaching, what is research,
[00:05:37.766]and what is service.
[00:05:39.601]The college has already taken a look at this
[00:05:42.062]and basically integrated it into our criteria document.
[00:05:46.486]So right now we were at the university level
[00:05:49.330]they have guidelines and apportionment categories,
[00:05:51.722]and the college then took that and we have our
[00:05:54.671]own documents dealing with promotion and tenure.
[00:05:57.399]These are the five that are the most specific.
[00:05:59.942]These are all hyperlinked and I will share this
[00:06:02.031]PowerPoint with everybody so that you'll be able
[00:06:04.156]to look back at it later.
[00:06:06.164]But there are procedures, then there are
[00:06:09.891]the specific criteria, how do you document everything,
[00:06:13.664]and also how your CV goes.
[00:06:16.045]So I'll review some of this today and then
[00:06:18.668]you should also ask your own unit
[00:06:21.048]about departmental processes, because that's where I
[00:06:23.939]at the college level we know less
[00:06:25.449]and it is different in civil, or electrical,
[00:06:27.689]or Durham School, or biological systems or computer,
[00:06:29.860]and then all the units have slightly different
[00:06:32.984]internal processes for how it works.
[00:06:35.398]But at the college level we'll review some of that today.
[00:06:39.624]So this figure is maybe a little hard to see in detail,
[00:06:45.139]but on the right you see what the normal calendar
[00:06:48.471]is for the College of Engineering P&T every year.
[00:06:52.500]So every year we set this calendar for people
[00:06:54.462]that are going up for promotion and tenure.
[00:06:57.330]Those of you who are in your early years,
[00:06:58.804]you don't need to know these details yet,
[00:07:00.360]but just to know that every year there's a calendar
[00:07:02.531]typically you're starting in the summer
[00:07:04.714]and then when we come for fall semester that's when
[00:07:07.488]there starts to be this review, we are meaning to
[00:07:10.844]update this flow chart.
[00:07:12.678]This flow chart is not as accurate
[00:07:16.927]as the college P&T co-members would like.
[00:07:19.139]But I still use it for now to show you that
[00:07:21.472]there are different steps, right?
[00:07:22.865]First you're going to make your dossier
[00:07:25.745]and I'll talk about that in just a minute.
[00:07:27.219]And once your dossier is done,
[00:07:29.750]and sent to external reviewers for example,
[00:07:32.989]then there will be a review at your unit level,
[00:07:35.903]so that's your department level.
[00:07:37.947]And two outcomes of that are either they give a positive
[00:07:41.160]recommendation or they give a negative recommendation.
[00:07:44.643]If it is a positive recommendation it goes
[00:07:46.941]on to the next step, if it's a negative recommendation
[00:07:50.506]there is one loop that you can invoke
[00:07:53.443]which is called a reconsideration loop.
[00:07:55.370]So you are able to respond to their negative letter,
[00:07:58.760]and they will reconsider it and then take another vote
[00:08:02.661]and then you only go through that loop once.
[00:08:04.786]So that if you look in the calendar there's
[00:08:06.377]time for every level to sort of review at it's own pace.
[00:08:13.702]So the unit reviews and writes a letter
[00:08:16.698]that goes to the chair of your department.
[00:08:19.031]The chair reviews, same thing if it's positive
[00:08:21.899]it just keeps moving up, and if it's a negative
[00:08:24.093]recommendation there's a loop where you can review
[00:08:26.915]and respond and then there's another,
[00:08:31.280]that person can revise the letter if they wish.
[00:08:33.788]Then it goes to the college level,
[00:08:35.924]of which as I mentioned Kevin Cole is one of those members,
[00:08:39.395]and I'll say a little bit more about that committee later,
[00:08:41.601]and then it goes to the dean.
[00:08:43.563]And so there's a loop at the dean as well,
[00:08:45.990]and then finally it goes to the senior vice chancellor
[00:08:49.670]of academic affairs and that happens approximately
[00:08:53.629]at the end of January so all of this has to be done
[00:08:56.543]every year by the end of January.
[00:09:01.779]So, if we start at the bottom in a way,
[00:09:04.287]like what is the university looking at?
[00:09:07.108]The university guidelines from that tenure document,
[00:09:10.289]this is that tenure document I pulled up earlier.
[00:09:13.889]I pulled out a couple of phrases from it
[00:09:15.816]because it's a long boring document.
[00:09:17.650]But here is some of the phrases that I find
[00:09:19.206]that are most interesting.
[00:09:21.586]It already at the beginning sense
[00:09:23.513]it is inherently judgmental, right?
[00:09:25.835]That there is a subjective judgment being made
[00:09:28.738]in this process but because it is this process
[00:09:34.380]is meant to be very fair and equitable
[00:09:38.386]and the same for everybody involved so that was the thing.
[00:09:42.078]Designed to protect your academic freedom,
[00:09:44.074]ensure accuracy, fairness, equity.
[00:09:46.153]And the single common standard is excellence.
[00:09:49.427]So excellence in your creativity
[00:09:51.969]and the significance of your contribution.
[00:09:54.999]It goes on to talk about how the processes for promotion
[00:09:59.597]are different from the processes for tenure.
[00:10:02.256]Or at least they're two different votes that are taken.
[00:10:06.517]So when you're going up for promotion and tenure
[00:10:08.920]it is not automatically bundled together.
[00:10:11.660]There is usually a vote first taken about promotion,
[00:10:15.874]so do you actually have a personal level of achievement
[00:10:19.427]to get to that next rank, and then there's a separate
[00:10:22.376]vote about tenure for those of you who are
[00:10:24.872]on the tenure track route.
[00:10:26.625]So granting that tenure's also a personal level
[00:10:29.655]and achievement but there's also expectation
[00:10:33.545]and prediction that you're gonna have future development
[00:10:35.614]and performance so that we're making
[00:10:37.396]a long term commitment to you.
[00:10:39.555]So I didn't know that when I first went up that there
[00:10:41.599]were two separate votes in a way that are taken
[00:10:44.220]when you're going up for P&T.
[00:10:46.878]And then I'm going to share two other quotes
[00:10:49.316]from the document there's lots in there,
[00:10:51.035]and I do recommend that as you get closer
[00:10:53.043]that you can be looking at that document more carefully.
[00:10:56.317]But for associate professors if you are going
[00:10:59.011]to be going up for promotion to associate
[00:11:01.135]this is what the UNL guidelines say,
[00:11:03.713]"To attain that rank the candidate should be an
[00:11:06.194]"accomplished teacher, where teaching is
[00:11:08.284]"an assigned responsibility," and almost all
[00:11:09.875]of our tenure track faculty in the College of Engineering
[00:11:12.487]have some teaching responsibility,
[00:11:14.623]"and have a significant record of scholarly
[00:11:17.395]"and creative work in your teaching, research service
[00:11:20.855]"in keeping with your responsibilities."
[00:11:22.851]That means in keeping with your apportionment,
[00:11:24.790]so this is why the apportionment can be an important
[00:11:27.565]part of the conversation.
[00:11:29.574]So that's associate professor.
[00:11:32.081]And then the next one is on full,
[00:11:33.869]because I know there are some folks maybe who are
[00:11:35.262]interested in the full professor rank.
[00:11:37.759]So full professor is when the achievements
[00:11:41.811]are "sufficient in merit recognition
[00:11:44.922]"as distinguished authorities in their field
[00:11:48.312]"and they hold the professional respect."
[00:11:50.866]And what I was told when I heard this repeatedly
[00:11:54.071]is that it's national recognition.
[00:11:56.636]So the fact is that when you're going up for professor,
[00:11:58.958]you have attained national recognition in your area of work.
[00:12:04.415]Sorry it doesn't mean that you're working on something
[00:12:06.958]that has national impact, but just that you're nationally
[00:12:09.384]recognized as the expert in a particular area.
[00:12:13.146]So that's a brief overview of the university guidelines
[00:12:17.198]and I'll just pause here.
[00:12:19.694]There's a lot more information and we will
[00:12:22.225]have a workshop every May so that when you're getting
[00:12:25.986]closer to going up for promotion and tenure,
[00:12:28.308]we'll cover some more details.
[00:12:29.992]But this is just to give you an umbrella view.
[00:12:32.360]But I'm gonna pause here and see are there questions so far
[00:12:36.923]on what I presented so far?
[00:12:38.955]Yes, can you push the button?
[00:12:40.418]I have a question about if we're
[00:12:44.888]in two colleges how does the timing work?
[00:12:48.312]Where does College of Engineering fall
[00:12:49.706]in relation to our other college?
[00:12:52.782]That is a good question.
[00:12:55.441]So I will tell you that my understanding
[00:13:00.654]is that most of the time the BSE and CSE folks
[00:13:05.762]do meet our calendar, so it must be very similar.
[00:13:10.139]It might be that it's happening parallel
[00:13:12.183]because what happens in those colleges is that
[00:13:16.234]they have two parents.
[00:13:17.581]So the Computer Science Engineering reports
[00:13:19.717]both to the College of Engineering
[00:13:21.421]and College of Arts and Science,
[00:13:22.733]and depending on the faculty member
[00:13:24.207]they are tenured in one of those colleges.
[00:13:26.413]But their review goes through both colleges
[00:13:29.943]in a way it parallels.
[00:13:31.255]So we don't wait for the IANR review
[00:13:34.529]if that makes any sense, Nicole.
[00:13:36.096]So, when you are going up your package will go
[00:13:39.591]both through the College of Engineering
[00:13:41.309]and through IANR and it will happen parallel.
[00:13:46.162]Except one of them is primary which will be IANR
[00:13:50.167]for your case and the other one is advisory.
[00:13:52.756]So ours is not a formal one, did that make sense?
[00:13:59.119]Yes, thank you.
[00:14:01.696]Okay, other general questions
[00:14:03.496]or Kevin feel free to pipe in if I say anything
[00:14:06.119]that's not right, yes David?
[00:14:07.756]You said there are two separate votes
[00:14:09.521]for promotion and tenure, does this university
[00:14:13.573]grant tenure without promotion (mumbles) college?
[00:14:18.800]So it can happen because
[00:14:21.134]it is two separate votes.
[00:14:23.063]But in my experience it has not happened, so.
[00:14:28.865]The votes can be different though that's certainly true.
[00:14:37.445]All right.
[00:14:38.676]Sorry, do you have a case
[00:14:40.069]where there's a promotion but without tenure?
[00:14:43.302]Yes, it actually can be.
[00:14:45.954]Well we certainly have associate professors
[00:14:49.344]who aren't tenured.
[00:14:51.030]Often times they are brought in at the associate level
[00:14:53.654]and not at the tenure, but yeah I think it could happen
[00:14:58.228]that there is absolutely two separate processes
[00:15:02.198]so it could happen.
[00:15:06.007]All right, so back to this calendar and loop,
[00:15:08.944]I was just wanting to pull it up again
[00:15:11.100]just to say there's this whole process,
[00:15:13.129]unit, chair, college, committee, dean.
[00:15:16.705]But before all of that you have to
[00:15:18.388]prepare your dossier first, right?
[00:15:20.432]So before any of this loop happens,
[00:15:22.684]you have to prepare a dossier and that's what
[00:15:24.565]I'm going to spend the next slides on,
[00:15:26.376]because this is something you can start now.
[00:15:28.350]Some of you this tenure process
[00:15:30.393]is going to be three to five years out,
[00:15:32.518]but there are things you can do now
[00:15:33.830]to make your life easier when you are ready
[00:15:36.152]to start going through that flow chart.
[00:15:38.729]So there are documentation guidelines online
[00:15:42.305]and the first page that I have here these are
[00:15:44.186]the university documentation guidelines.
[00:15:46.322]So you go to the university website
[00:15:48.075]the Office of the Academic Affairs,
[00:15:51.430]and they have all these forms ready for you.
[00:15:54.344]At this point if your tenure is three to five years out,
[00:15:58.640]you don't need to worry about transmittal forms.
[00:16:00.312]But there are official transmittal forms
[00:16:01.868]that you fill out, there's an official waiver
[00:16:04.886]that you get to complete.
[00:16:06.906]This is saying that you have the right
[00:16:09.519]to see what anybody writes about you.
[00:16:11.771]When they go out for external reviews,
[00:16:13.663]and when they solicit them, you have the right,
[00:16:16.159]to retain to be able to see who they are,
[00:16:19.840]what they wrote, to respond to them,
[00:16:21.976]all the way to the choice of not seeing any of them.
[00:16:25.122]So at our annual workshops we talk more about that
[00:16:28.106]but since that's a little bit down the road
[00:16:30.068]I'm not gonna spend a lot of time on it right now.
[00:16:32.762]But the course listing, so there's a formal course listing,
[00:16:35.478]and evaluation form and I think this is one,
[00:16:38.822]which is why I put that little red box,
[00:16:40.088]that you could be doing now.
[00:16:41.562]You could download that form, it's a PDF fillable,
[00:16:45.370]and you can already be compiling this data regularly.
[00:16:50.824]A PDF fillable form that you can download,
[00:16:53.227]and you'll see that what it lists is term, course,
[00:16:56.304]your title, how many are in it,
[00:16:58.185]the evaluation average and the department average.
[00:17:02.736]Okay what numbers are you gonna stick in there?
[00:17:05.232]It depends on your unit, so this is where
[00:17:07.658]you'll need to talk to your rep in your department,
[00:17:11.443]because every unit is actually doing it
[00:17:14.021]slightly differently, and for a while we've had
[00:17:16.714]different student evaluation forms
[00:17:18.235]on the Lincoln City Campus and on Scott Campus.
[00:17:21.265]But I will tell you that at college wide
[00:17:23.431]we're trying to unify that.
[00:17:25.850]Did you notice there was an email that came out?
[00:17:28.799]I don't know you might have deleted it.
[00:17:30.390]But there was an email that came out
[00:17:31.655]that talked about student evaluations.
[00:17:33.699]They're proposing a new student evaluation form.
[00:17:36.398]Yes, I remember this.
[00:17:37.231]So this is where this could make a change,
[00:17:39.866]that we're trying to unify it across the college
[00:17:42.083]to use the same evaluation form across all
[00:17:46.008]engineering classes and then to decide
[00:17:47.970]how to fill these out.
[00:17:50.431]In my department, the Durham School,
[00:17:52.962]I think we take questions 22 to 29 and we average those.
[00:17:57.757]So that's what I did, but like I said,
[00:17:59.870]every unit may be a little different.
[00:18:01.878]So it's good to maybe find out now,
[00:18:04.340]what it is that you should be compiling.
[00:18:07.207]Questions on the student evaluation process?
[00:18:10.923]Yes.
[00:18:11.782]In Omaha we only teach for students
[00:18:14.646]from UN Omaha, right?
[00:18:16.200]So the evaluation would be different,
[00:18:18.569]so how do you consider the difference?
[00:18:20.832]Yeah well this is why the college
[00:18:22.597]is working on it, because it has been an issue.
[00:18:25.581]All of the engineering classes on Scott Campus
[00:18:28.867]we use a written form and you hand it out in class,
[00:18:33.963]and they get very good returns.
[00:18:35.937]In City Campus and East Campus they've been using
[00:18:38.561]an online system and they get lower returns,
[00:18:42.938]and you can imagine it's probably skewed too,
[00:18:45.062]because it's either people who are really unhappy
[00:18:47.199]or people who are really happy.
[00:18:49.416]So that's why the college is trying to find a happy medium
[00:18:52.969]to be like we'll all use this form.
[00:18:55.720]I think the movement is to all get it online, frankly,
[00:18:59.505]and trying to find ways of making sure
[00:19:01.998]that our students are all filling them out.
[00:19:04.378]Like maybe you do it in class on one of the last days
[00:19:07.327]of classes you just say, "Okay. everybody pull out
[00:19:09.696]"your device, we're gonna fill out student evaluations."
[00:19:12.807]People talked about tying them to,
[00:19:14.827]you have to turn in an evaluation
[00:19:15.895]before your grade is released.
[00:19:18.136]These are some of things that are being discussed
[00:19:20.876]at the college level, I am not on that committee.
[00:19:23.059]But, so, soon I think maybe it will take a few years
[00:19:27.865]but we're trying to make it more consistent, so.
[00:19:33.345]I do have a question because I'm
[00:19:34.773]going to teach through the TV next semester.
[00:19:37.902]My feeling is the evaluation for a TV class
[00:19:40.453]will be lower than a regular class.
[00:19:42.937]So how do you?
[00:19:44.040]Yeah, and you're right.
[00:19:44.873]There's nowhere on this form right that says
[00:19:46.780]this was a TV class or a distant class.
[00:19:50.345]At this point I would probably recommend that you can
[00:19:52.434]put it on here, and that you also have a place
[00:19:54.606]which you'll see that you can make a statement.
[00:19:57.705]A teaching statement and you can also clarify
[00:19:59.842]it on your teaching statement that that's a reason,
[00:20:03.118]and your belief.
[00:20:04.267]And the other thing that I would say,
[00:20:05.719]Kevin you can comment, I'm sorry he had to leave.
[00:20:10.188]I knew that he had to go to a class,
[00:20:11.756]so I'm sorry that he couldn't stay.
[00:20:13.068]But it's also growth that people are interested in.
[00:20:18.455]It's not saying that you have to be the greatest teacher
[00:20:20.846]right off the beginning but the fact that maybe
[00:20:23.923]you tried to show dedicated interest in improving,
[00:20:28.672]and so, I think if you have a TV class
[00:20:32.561]that you're regularly teaching you know over
[00:20:35.031]the next five years you can show that it's
[00:20:36.993]getting better even though perhaps it's lower than
[00:20:39.117]the normal on site classes that would be--
[00:20:42.377]So try to teach badly in your first (laughs).
[00:20:46.638]Set the curve low.
[00:20:49.459]That is not what I said.
[00:20:51.166](laughing)
[00:20:56.390]Lily, I have another question,
[00:20:58.399]so officially it says that we're teaching
[00:21:01.464]when we have students that we're advising
[00:21:03.553]the student have to sign up for those.
[00:21:05.028]Are those supposed to go on this teaching form?
[00:21:08.093]No, so if I understood correctly Nicole
[00:21:11.390]you're saying that you in BSE and also in other units
[00:21:15.082]are assigned a number of undergraduates to advise.
[00:21:18.112]And that on the apportionment list is considered teaching
[00:21:22.814]is that what you were referring to?
[00:21:24.776]Not exactly.
[00:21:26.866]I was talking about grad students.
[00:21:28.132]I know my master student had to sign up for
[00:21:30.384]like there was a course number he had
[00:21:32.195]to sign up for and then it looks like
[00:21:34.389]I'm teaching a class for him for (mumbles) credits.
[00:21:39.706]Oh yes, thank you for clarifying that.
[00:21:43.073]So, I think this is where your unit can
[00:21:46.672]you can ask your unit rep what is expected because
[00:21:53.568]I get the feeling that those are not
[00:21:58.839]given as high priority when they're looking
[00:22:01.056]at the teaching apportionment.
[00:22:03.169]So if you list those classes, your MS thesis,
[00:22:07.021]or whatever your doctoral dissertation credits,
[00:22:09.877]if you list those on here I don't find that
[00:22:13.323]most of the committee members or the chairs
[00:22:15.529]or your unit people are thinking about that
[00:22:18.152]as teaching, as a matter of fact,
[00:22:19.453]under the college criteria it says explicitly,
[00:22:23.342]that graduate students are actually I'm pretty sure
[00:22:27.530]that they are listed under research.
[00:22:29.945]So it's not so much a teaching thing.
[00:22:35.111]But you would be fine, if you want to list them Nicole,
[00:22:37.248]that would be fine, was that clear enough?
[00:22:41.320]Yes thank you.
[00:22:43.038]Okay, all right, so back to our
[00:22:49.621]presentation here so things that you could be doing now
[00:22:51.339]is making sure to compile your data regularly.
[00:22:55.043]The other thing that you're gonna need to put
[00:22:56.471]in this notebook is external letters and currently
[00:22:59.872]at the college you are required to have three
[00:23:03.228]minimum external letters but we prefer six or more.
[00:23:07.837]That's what it says right now.
[00:23:09.358]The university minimum is three,
[00:23:10.948]so the college minimum is three,
[00:23:12.748]but we're saying that six or more is preferred.
[00:23:15.708]An there's a whole process of how we solicit those,
[00:23:18.657]which involves your participation.
[00:23:22.291]So you get to list names of people for external reviewers,
[00:23:25.972]your unit committee gets to propose names,
[00:23:28.027]and then depending on the unit there are ways
[00:23:30.314]where you get to look at the names
[00:23:32.113]and decide who can be on it.
[00:23:35.306]But my recommendation to you all is
[00:23:38.873]early faculty, early for faculty,
[00:23:41.404]is that you should be trying
[00:23:44.608]of course to build your scholarly contributions,
[00:23:47.116]so that that will be easy when we go to that process,
[00:23:49.818]but I would also encourage you to be networking.
[00:23:52.569]I know this seems so obvious, but not only
[00:23:55.135]just getting your publications out,
[00:23:56.900]but getting your students out,
[00:23:58.258]getting to conferences, making sure that
[00:24:01.230]you're participating on review panels,
[00:24:03.158]and networking with your community.
[00:24:05.515]Because that of course will make it easier
[00:24:07.140]when that process happens people are asked
[00:24:09.845]to write external review letters and they'll be like,
[00:24:11.610]"Oh yeah I saw that person he was on the ASE panel
[00:24:14.443]"with me and blah, blah, blah."
[00:24:16.704]It will be easier for you to get them
[00:24:18.259]to agree to write the letter because
[00:24:20.012]they already know you and likely
[00:24:22.149]they would write stronger letters as well.
[00:24:24.842]So that was one thing I thought you could be doing now.
[00:24:29.103]Questions, comments, yes John?
[00:24:32.644]Your button's not working I'm so sorry (laughs).
[00:24:36.882]Never mind I was pushing the wrong button.
[00:24:40.481]So I had heard there's a limitation on who
[00:24:44.463]those writers should be, but they should be number one
[00:24:47.516]full professors and if possible
[00:24:50.465]like department chairs from other universities.
[00:24:54.482]Good, thank you for bringing up that point.
[00:24:56.549]So the official guidelines say that they should come from
[00:25:01.205]institutions similar to ours.
[00:25:05.082]So we would be looking for on the level
[00:25:08.275]of research one institutions, they do have to be
[00:25:12.606]already tenured so I've seen letters from
[00:25:15.833]associate professors but you're certainly right,
[00:25:17.842]letters from full professors are in a way
[00:25:20.547]given more weight, and just like you said
[00:25:22.985]they don't have to be from department chairs
[00:25:24.866]or full professors, but if they have been a department chair
[00:25:28.186]or if they are an associate dean for research.
[00:25:30.450]They can have, they can also perhaps be weightier.
[00:25:36.836]There's not, nobody in the room is sitting there
[00:25:39.181]applying a formula to these letters,
[00:25:41.062]but they can be valued a little bit more than the person
[00:25:45.311]who just became an associate
[00:25:47.366]tenured professor from X University.
[00:25:50.965]So it is to your advantage to be able to,
[00:25:54.297]for your unit and for you also to have those suggestions
[00:25:58.024]on your external referee list, but it's not actually
[00:26:00.952]a mandated requirement, did that help John?
[00:26:06.234]Yeah, okay, good.
[00:26:08.092]Isn't it probably more important to have people
[00:26:09.378]that really know you well than to exactly what
[00:26:12.451]their positions are?
[00:26:14.866]So everyone's field is a little different.
[00:26:17.072]I don't know how big your field is.
[00:26:18.918]Is it gonna be possible for you to know everyone?
[00:26:22.029]Maybe, maybe not, but I think often times
[00:26:25.466]at this process you're asked to give six names,
[00:26:28.659]that's often the case and then the unit
[00:26:30.574]is coming up with six other names.
[00:26:32.699]So it would be good if the six names that you gave
[00:26:35.822]were people that knew you well,
[00:26:37.761]now that does not mean you can use your advisor
[00:26:40.338]or anybody that you've had grant funding with,
[00:26:42.637]or anyone you've published with.
[00:26:44.321]So you can't get to know them that well.
[00:26:45.865]But certainly like meeting them at conferences
[00:26:50.486]being on panels with them it is good
[00:26:53.214]to be cultivating that network I think.
[00:26:58.671]Hi Lily, this is Reggie.
[00:27:00.598]Yes, Reggie.
[00:27:01.910]You can't see me but still
[00:27:03.663]I'm gonna ask a question (laughs).
[00:27:05.311]That's fine, I can see you.
[00:27:08.017]So the thing is do those letters
[00:27:10.768]need to come from the same kind of unit.
[00:27:13.229]So I'm from chemical engineering
[00:27:14.448]so do those letters need to come
[00:27:16.288]from chemical engineering department?
[00:27:19.690]No, they do not.
[00:27:23.871]You can ask your unit representative,
[00:27:27.587]but in my experience that is not necessary.
[00:27:31.859]We're looking for people who are experienced
[00:27:33.914]in your area of research.
[00:27:36.585]So I am a perfect case, I'm in architectural engineering,
[00:27:39.441]there are only very few acousticians
[00:27:42.320]in architectural engineering.
[00:27:43.667]They went to mechanical engineering, electrical,
[00:27:46.360]I mean they went to many, many areas
[00:27:47.997]where there were experts in my particular research area
[00:27:50.784]so yeah no, I do not believe that, that is a requirement.
[00:27:56.542]Yep, John.
[00:27:58.864]So a number of the senior colleagues
[00:28:01.151]that I've made connections with through conferences
[00:28:03.044]in the past have followed the money and gone
[00:28:06.399]to private consulting though they were full professors
[00:28:10.544]at universities in the past.
[00:28:12.831]If I have one or maybe two of my six
[00:28:16.511]that aren't currently in academia
[00:28:18.926]but formerly were is that acceptable?
[00:28:22.897]That is a good question.
[00:28:27.076]I would want to look at the guidelines again
[00:28:31.047]to see so I do know that people have gotten,
[00:28:35.621]yeah I think it is okay.
[00:28:36.643]'Cause I know that people have gotten letters
[00:28:38.280]from folks at research labs you know
[00:28:40.973]like National Research Council of Canada,
[00:28:43.226]or Argon National so there have been letters
[00:28:46.082]taken from people who are not at academic institutions.
[00:28:50.006]But who are clearly still involved in research
[00:28:53.628]that might be the definition you know
[00:28:56.078]that if that person has been too long away
[00:28:59.108]from research and just building their company
[00:29:01.767]and making lots of money or whatever,
[00:29:03.926]then it may not be an appropriate person.
[00:29:07.328]But I would say that's something you could discuss
[00:29:09.081]with your chair and also your P&T rep in civil.
[00:29:16.384]Does that give some guidance?
[00:29:17.324]Yes?
[00:29:21.457]Do you accept international?
[00:29:23.675]Do we accept international?
[00:29:25.022]Yes, again though I think this is where
[00:29:27.146]you may not want all of your references,
[00:29:30.966]all of your external referees to be there
[00:29:32.348]but yes certainly they have been accepted in the past.
[00:29:36.922]Particularly if they are well-known
[00:29:38.834]international institutions in your technical area
[00:29:40.808]that is certainly valid.
[00:29:45.150]All right?
[00:29:46.462]Okay, so you're working on getting your course evals
[00:29:49.748]and updating that data, you're working on building up
[00:29:53.417]your scholarly contributions in networking,
[00:29:56.319]and then there's the CV.
[00:29:58.432]So the College of Engineering in 2010 decided to
[00:30:03.297]mandate a particular curriculum vitae format
[00:30:06.826]because it was getting difficult at the college level
[00:30:08.870]to do comparisons between all the units.
[00:30:11.087]So we do have it and I will send you
[00:30:13.943]after this event a preliminary Word doc,
[00:30:18.529]it's different from the one you can get online because
[00:30:20.956]mine actually is pre-populated with some actual data.
[00:30:25.124]So then you can see how it can easily
[00:30:28.270]be modified to your own CV.
[00:30:30.406]So I definitely encourage you to be updating
[00:30:33.181]that regularly rather than waiting until
[00:30:34.783]the summer before you go up,
[00:30:37.024]that it could be helpful to do it.
[00:30:38.591]So there is a mandated CV format.
[00:30:40.519]I did get some questions it was from
[00:30:42.040]Justin actually in computer science,
[00:30:44.501]there was no section for blah, blah, blah
[00:30:47.307]where do I put that?
[00:30:48.201]So it's not a perfect CV format,
[00:30:50.779]and if you have those questions feel free to ask me
[00:30:52.575]I was gonna bring it to the college P&T committee
[00:30:54.665]and they may consider revising it.
[00:30:56.836]What I have done if there is not a very obvious
[00:30:59.425]section for what you want to put in
[00:31:01.921]just make a new section, it's fine.
[00:31:03.767]You just add it on to the end.
[00:31:06.136]So do make sure to be using that CV format,
[00:31:09.990]and the other thing to realize is also in this dossier
[00:31:13.380]you will be asked to write a candidate statement.
[00:31:16.585]So there are three statements you're asked to write,
[00:31:18.791]one is on teaching, one is on research,
[00:31:20.950]one's on service, and they're each about
[00:31:23.574]one to five pages long.
[00:31:25.907]When you get closer we will be happy to share with you
[00:31:28.578]also examples of candidate statements,
[00:31:31.596]so you can see what they look like.
[00:31:33.280]But at this point what I would suggest
[00:31:35.486]is that just be thinking about that
[00:31:37.715]and realize that you are going to have to do them,
[00:31:39.665]so you may want to consider even now
[00:31:42.672]consciously thinking about your philosophy
[00:31:45.540]and how you are growing and what you're achieving
[00:31:48.524]in all of those areas.
[00:31:50.529]So those are things on the notebook.
[00:31:53.002]Questions about that?
[00:31:54.349]We only have a few slides left it's already 9:32 I know.
[00:31:56.900]John, yes?
[00:31:58.978]Since I see so many civil in the room, I'll jump in
[00:32:01.484]and this might apply to other departments as well.
[00:32:03.377]I was surprised and concerned, slash pleased,
[00:32:07.638]at the same time to find out last January
[00:32:10.134]that my department requires us to submit
[00:32:12.432]our P&T documents every year for internal review.
[00:32:16.357]And so I was initially shocked of,
[00:32:19.457]oh I need to do this right now.
[00:32:22.522]So I'll give the heads up to the new faculty on that one,
[00:32:25.145]but also on the other side it's nice
[00:32:28.559]to have that ongoing review and not get
[00:32:31.833]to year five and then have to do all this.
[00:32:34.944]Thank you, thanks for that John.
[00:32:37.069]And I will also say that our current interim dean
[00:32:39.623]Lance Perez is really trying to put pressure
[00:32:42.665]on all the units to be having review,
[00:32:46.009]like more formal personnel reviews every year
[00:32:49.039]of every faculty member, so 'cause in the past
[00:32:53.369]unfortunately that has happened where sometimes
[00:32:55.552]I as a unit representative of the Durham School
[00:32:58.303]I wouldn't see some new faculty member's dossier
[00:33:00.846]until the year they were going up.
[00:33:02.611]So I really had no opportunity to give them
[00:33:04.132]feedback in that time period.
[00:33:06.221]That's why I think the annual that's great
[00:33:08.180]that civil's doing that.
[00:33:10.026]Yeah actually not only we get
[00:33:12.711]the chair's letter and we also get a P&T letter.
[00:33:15.753]Right from the P&T.
[00:33:16.586]It's just that every year we prepare
[00:33:18.493]our P&T dossier and I think it's good and then by the time
[00:33:22.301]you need to go up there's not much left to do.
[00:33:25.342]Right, I agree.
[00:33:27.827]Okay, just a couple more items on the P&T committee.
[00:33:31.136]In case you were wondering there are seven members
[00:33:33.350]because there are seven departments
[00:33:34.732]in the College of Engineering.
[00:33:36.125]That includes biological systems and computer science
[00:33:38.993]even though they have different parents,
[00:33:41.082]right they have two different parents each but still
[00:33:42.429]representatives from those units sit on
[00:33:44.565]our college committee basically your unit
[00:33:47.131]is selecting it from your full professors.
[00:33:50.057]And they serve three year terms and every year
[00:33:52.750]that committee votes for a chair.
[00:33:56.129]So this year the chair is Larry Rilett from civil
[00:33:58.797]so he was one of those that's serving
[00:34:00.712]his second or third year of the term.
[00:34:03.174]Because your unit representative votes at the unit level
[00:34:06.900]they don't vote at the college level.
[00:34:08.723]So of the seven people when they meet
[00:34:10.859]only six of them are going to vote.
[00:34:13.100]So even though your unit rep doesn't get to vote,
[00:34:14.981]they do get to talk and all the discussion
[00:34:17.291]is supposed to be based only on stuff
[00:34:20.182]in your P&T documentation file.
[00:34:22.237]Only the stuff in the dossier.
[00:34:23.793]And that's really why I'm the associate dean
[00:34:25.674]that sits in the room and my job is basically
[00:34:28.123]to make sure that this rule is followed.
[00:34:30.364]So we can't discuss like, oh I went to their house
[00:34:32.907]on the weekend and they were really nice,
[00:34:34.660]and they have two nice dogs,
[00:34:36.007]therefore we should give them tenure.
[00:34:37.597]Nope, that is not in the P&T dossier
[00:34:40.593]then we don't get to discuss that.
[00:34:42.311]It's only stuff that is in your documentation file.
[00:34:46.688]The dean can be present but they're not allowed
[00:34:49.416]to talk or to vote, I'll let you know also
[00:34:52.272]the votes aren't by secret ballot.
[00:34:53.944]So all the people are raising their hands,
[00:34:55.871]or not raising their hands openly.
[00:34:58.518]And you'll only get that negative letter,
[00:35:03.058]the negative outcome letter,
[00:35:04.196]if three of the six vote against.
[00:35:08.027]Then remember you have that loop
[00:35:09.536]where you can ask for reconsideration.
[00:35:11.255]At the college level you're given 30 minutes
[00:35:12.926]to meet with them and then they revote,
[00:35:14.854]and then the final letter is the one that goes to the dean.
[00:35:18.824]Now all of those letters are advisory.
[00:35:21.030]So the unit committee is advisory,
[00:35:24.165]the chair is advisory, the college committee is advisory,
[00:35:27.683]the dean is advisory all to the senior vice chancellor
[00:35:31.317]who makes the final recommendation to the board.
[00:35:37.888]So that is the brief introduction but I'm
[00:35:40.547]happy to answer more questions or if you have suggestions
[00:35:43.252]or best practices or comments like John had made.
[00:35:47.106]Also, to let you know that we have much longer sessions,
[00:35:50.148]two hour long sessions every year we do this
[00:35:52.853]the week after spring semester finals.
[00:35:55.349]Particularly for the people who are getting closer
[00:35:57.009]this is where we'll go into more details about
[00:35:59.181]all of the other waivers, and the statements,
[00:36:02.106]a lot more about that stuff.
[00:36:05.032]But let me just pause, questions,
[00:36:07.226]suggestions, best practices?
[00:36:12.044]Do you feel like you know a little bit more
[00:36:13.438]of where you're going, oh sorry yes?
[00:36:15.307]Hi Lily.
[00:36:17.222]I have one more question.
[00:36:19.361]So if the people in the industry are also
[00:36:22.763]doing research are they allowed to give recommendations?
[00:36:28.022]Are you talking about the
[00:36:28.855]external review letters, again?
[00:36:29.822]Is that right?
[00:36:30.655]Yes, yes.
[00:36:32.028]So you're saying if they're in industry
[00:36:33.815]but they're doing research, right?
[00:36:36.068]Let's say at Apple for example,
[00:36:38.796]and they're doing some kind of research on acoustics
[00:36:42.384]could they have written a letter?
[00:36:46.343]So I'm gonna want to go back and look
[00:36:47.666]at those guidelines, I have not seen such letters
[00:36:52.217]commonly I would say by far the largest
[00:36:55.398]number of letters are coming from faculty
[00:36:58.045]at other research one institutions.
[00:37:00.135]And sometimes they come from international
[00:37:02.469]and sometimes they come from research labs.
[00:37:06.463]But I have seen much fewer from industry.
[00:37:11.200]That doesn't mean it can't be,
[00:37:12.372]but I would just say you wouldn't want to
[00:37:14.772]I think you would want to make sure that
[00:37:16.177]that might be your sixth letter
[00:37:18.070]not one of the three minimum, does that make sense?
[00:37:20.972]Yeah that makes sense, thanks.
[00:37:24.142]All right, we only went over a little bit.
[00:37:27.102]I just wanted to let you know
[00:37:27.961]we're still doing more of these,
[00:37:29.401]so the next one we're gonna talk about career proposals.
[00:37:33.046]We're compiling a group of successful career proposals
[00:37:36.111]to distribute to you so you can see them.
[00:37:38.352]And we're gonna invite some of the career proposal
[00:37:40.605]recipients in our college to join us.
[00:37:42.764]And then we also have another afternoon session
[00:37:46.804]where we'll talk about research with senior faculty.
[00:37:49.579]So, that's all we have today any other questions
[00:37:53.573]from the group?
[00:37:56.057]There's probably still a lot of coffee and pastries
[00:37:57.927]so feel free to take that and appreciate you guys coming.
[00:38:02.269]We're gonna stop recording now.
[00:38:04.045]If you will please, thank you, Norm.
[00:38:07.095]Thank you.

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New Faculty Series: Promotion & Tenure Process

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