New Faculty Series: Graduate Student Recruitment

College of Engineering Author

10/03/2016 Added

95 Plays

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Graduate Recruitment discussion at the College of Engineering New Faculty Breakfast Mixer

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[00:00:00.415](audience chatter)
[00:00:07.407]Alright it goes fast, right?
[00:00:09.244]I know I had to force you guys to like
[00:00:11.074]maybe start talking a little bit,
[00:00:12.899]but I'm really glad to see you all do that.
[00:00:15.501]Hopefully you guys got some good conversation going
[00:00:17.885]in Omaha as well, thank you so much.
[00:00:20.954]Yeah, this is meant to be pretty informal, so feel free
[00:00:23.668]to grab some coffee, pastries whenever.
[00:00:28.691]But today's topic was going to be on graduate recruitment.
[00:00:32.699]This is a topic that Dean Perez, as he's been meeting
[00:00:36.038]with a lot of faculty, many of you have indicated that
[00:00:38.999]you're struggling with or you're interested in figuring out
[00:00:41.145]a better way of doing that.
[00:00:42.594]I wanted to thank three people who are here today
[00:00:45.655]and maybe if you can change the camera to the student view
[00:00:48.609]here, Norm, please so that they can wave their hands.
[00:00:50.711]We have Stacy Dam from the UNL Office of Graduate Studies.
[00:00:54.299]She's an Assistant Director of Graduate Recruitment.
[00:00:57.192]We also have Terry Stentz who is the Graduate Chair
[00:00:59.694]for Construction Engineering Management.
[00:01:02.365]Will you wave your hand so they can see that?
[00:01:04.137]And then in Omaha we have Hamid Sharif who is also
[00:01:07.117]a Graduate Committee Chair for Telecommunications
[00:01:09.999]Engineering, also Computer Engineering.
[00:01:12.532]So thank you all for being here, and the rest of you
[00:01:15.035]new faculty, thank you for being here and continuing
[00:01:17.342]to make connections.
[00:01:18.276]I just want to make sure that Hamid, Terry, Stacy,
[00:01:20.726]feel free to jump in at any time and all of the new faculty,
[00:01:24.219]if you have questions about what we're discussing,
[00:01:26.263]feel free to jump in too.
[00:01:27.575]But we are going to try to keep this to 30 minutes.
[00:01:29.534]We're recording it so make sure you understand that.
[00:01:32.216](laughs)
[00:01:33.049]You're waiving your rights to whatever
[00:01:35.083]so that the other new faculty who can't be here
[00:01:37.625]can watch this later.
[00:01:39.020]So yeah, we're talking about grad recruitment
[00:01:40.974]and just giving an overview of what the university
[00:01:44.873]and also the college can do to help you all
[00:01:46.770]with grad recruitment.
[00:01:47.970]So we'll start by just talking about some general
[00:01:49.822]recruitment strategies so that you are aware of
[00:01:53.309]what's going on.
[00:01:54.366]So there is a UNL Office of Graduate Studies and Stacy
[00:01:58.173]is here today, Stacy Dam, and she also works
[00:02:00.592]with Alicia Hanshaw who is today at a conference
[00:02:04.216]on the GRE apparently, so she couldn't be here.
[00:02:07.382]But I've worked with these great people for a while
[00:02:10.613]and I've understood that their top goal is basically
[00:02:14.245]to try to generate as large a pool as possible
[00:02:17.348]of prospect names and to turn those into inquiries.
[00:02:22.621]So prospects is they don't even know that we see them
[00:02:25.089]as a prospect.
[00:02:25.939]Inquiries is now they actually touch us somehow,
[00:02:28.680]they've seen a contact that they're, oh, they're interested
[00:02:30.919]in Nebraska, so those become inquiries.
[00:02:33.026]Then they're trying to convert those to be actual
[00:02:35.163]applicants, that you actually see them in the GAME system
[00:02:38.564]that we'll talk about,
[00:02:39.541]And then of course finally matriculations.
[00:02:41.250]And it's no doubt that I'm doing it this way
[00:02:43.829]'cause that's the whole point is it funnels, right,
[00:02:45.760]so we can get as many prospects as possible,
[00:02:48.374]maybe we'll have more inquiries,
[00:02:49.873]maybe we'll have more applicants,
[00:02:51.339]maybe we'll have more matriculations.
[00:02:52.651]So that's the big role of Grad Studies,
[00:02:55.236]and I was going to ask Stacy to come up
[00:02:56.932]and talk about some of these other things that they do
[00:02:59.712]regularly to help us with this stuff.
[00:03:05.662]Thank you. Clip it to me.
[00:03:07.790]I can clip it to her, yep. There you go.
[00:03:10.124]Perfect.
[00:03:11.401]I'm not used to mics.
[00:03:12.510]In my former life, I was a high school teacher,
[00:03:14.143]so I just yelled a lot.
[00:03:16.152]So hopefully that's okay.
[00:03:18.389]So yeah, thank you for being here.
[00:03:20.784]I just wanna touch base a little bit on what we do
[00:03:23.095]in the Grad Studies to support you all.
[00:03:24.915]Our recruitment travel is off and running.
[00:03:26.907]We did the UNL Career Fair this past week,
[00:03:29.275]we also attended The Big Ten conference.
[00:03:31.527]So what we do in these recruitment fairs is we're
[00:03:33.723]looking to convert these students onto an
[00:03:36.467]inquiry or contact card.
[00:03:38.526]So when they fill out this card, we bring it back.
[00:03:40.927](audio cuts off) We send Lily a list of those students who
[00:03:43.179]specifically reached out to us,
[00:03:44.904]and we wanna make that personal contact with them.
[00:03:46.767]It was so nice to meet you.
[00:03:48.184]They think UNL is a big research institution,
[00:03:50.950]which we are, but we also wanna have that personal touch
[00:03:52.971]which sets us apart maybe from
[00:03:54.895]other institutions as well.
[00:03:56.575]So we're meeting students face to face at these booths.
[00:03:58.683]We're going to California, we're going to Florida
[00:04:01.358]as well.
[00:04:03.321]We're also doing something different this year
[00:04:04.885]where we're doing a Google Hangout
[00:04:07.013]with students and faculty members.
[00:04:08.826]So if you're interested in doing a Google Hangout,
[00:04:10.653]if we meet certain students who are interested in your area,
[00:04:14.750]then doing a Google Hangout while I'm
[00:04:16.778]in California, I'd be happy to set students up with you
[00:04:20.428]as well, so that's something that you can reach out
[00:04:22.160]to me about if you're interested.
[00:04:24.561]Besides the local, or the distance travel that we're doing,
[00:04:28.572]we're also doing the Union College Fair, UNK.
[00:04:31.405]We're also going to the Chamber of Commerce Business Fair
[00:04:35.323]for industry, getting those industry contacts
[00:04:38.088]and finding out those areas where they actually
[00:04:40.363]pay tuition remission for their employees and staff,
[00:04:43.068]we think that that will also be a good area
[00:04:45.507]to find prospective students.
[00:04:47.373]And we also do a virtual fair for our military folks
[00:04:50.858]on militaryjobs.com.
[00:04:52.547]We partner with Online Worldwide to be able to
[00:04:55.765]offer that for prospective students.
[00:04:58.133]So that's kind of where our recruit travel is at,
[00:05:00.238]and if you find something that you may be interested
[00:05:02.043]in having us travel to for you,
[00:05:03.750]we're happy to do that as well, just let us know.
[00:05:06.935]For GRE purchases,
[00:05:08.795]we are doing strategic GRE purchases,
[00:05:11.618]and we have also upped our qualifications,
[00:05:14.206]our standards for our GRE purchases.
[00:05:16.057]We're looking for those quality applicants for you.
[00:05:18.778]And we just did a recent purchase of 40,000 names,
[00:05:21.946]both domestic and international,
[00:05:23.534]and each month we're going to continue to add to our list.
[00:05:26.334]We have a database called (audio cuts off)
[00:05:28.101]that has hundreds of thousands of prospective student names
[00:05:30.822]and also faculty members,
[00:05:32.585]and we're able to do targeted messaging
[00:05:34.981]to these people depending on the programs.
[00:05:37.897]So like Lilly had mentioned about our prospects,
[00:05:39.975]those are REUs (audio cuts off),
[00:05:41.297]raised their hand and said, "Hey I'm interested,"
[00:05:43.111]so we send them a specific message.
[00:05:44.596]And they raise their hand and say, "I am interested,"
[00:05:46.883]and then they get thrown into our inquiry pool
[00:05:48.729]where we send them multiple-step messaging here.
[00:05:52.126]We also include department-specific messaging.
[00:05:55.532]So we do have departments who have written something
[00:05:57.918]personal, but we can add a step in from you
[00:06:00.355]from a grad chair, from a specific faculty member
[00:06:03.015]who may have funding available,
[00:06:05.160]we can add a step just for students who are interested
[00:06:07.466]in your area that comes from you.
[00:06:09.528]You may be getting daily or weekly emails
[00:06:12.026]from prospective students saying, "Hi, I'm interested."
[00:06:15.231]Please forward those to us at graduate@unl.edu.
[00:06:20.002]Happily willing to add those students
[00:06:22.773]onto the inquiry list that we send,
[00:06:25.720]and we do the personal follow-up as well.
[00:06:28.581]We know you're getting tons of students who are
[00:06:30.476]contacting you, and it's hard to follow up with them
[00:06:32.792]on a multiple-stage basis.
[00:06:34.147]When they're in our system, they get these automatic
[00:06:36.375]step messaging throughout the process.
[00:06:38.861]They get that at the inquiry level, once they apply
[00:06:40.861]they get specific applied messaging,
[00:06:42.921]once they're admitted they get specific admit messaging.
[00:06:45.476]So we're happy to help you with that process.
[00:06:48.117]We know you're very busy and we have staff that's able
[00:06:50.643]to answer those emails for you.
[00:06:52.816]That's a big benefit that we offer as well.
[00:06:56.764]As part of our diversity recruitment efforts,
[00:06:59.982]we're doing an admit, a spring admit visit day
[00:07:02.683]February 24th and 25th that we're partnering
[00:07:05.191]with multiple units on campus.
[00:07:07.805]We're bringing in those top-tier students
[00:07:10.299]that may be looking at multiple offers
[00:07:13.010]across the country for graduate school,
[00:07:15.182]and we want to make sure we give them the special treatment.
[00:07:17.505]We're gonna have a very nice visit day in the spring,
[00:07:20.256]and there's more information coming out about that.
[00:07:22.631]We're also doing another initiative in the fall
[00:07:25.573]for our McNair scholars in other areas
[00:07:28.600]of first-generation students
[00:07:31.107]into graduate education to get them interested in UNL,
[00:07:34.083]which is maybe a school that they hadn't considered before.
[00:07:37.343]And so we're looking at bringing 100 or so students,
[00:07:40.526]top scholars, that are prospective,
[00:07:43.127]or maybe that have inquired but have not yet applied,
[00:07:45.178]so to hit them before the applications deadlines
[00:07:48.435]there as well.
[00:07:49.600]And we also have our summer research program
[00:07:51.347]which is an eight to 10 week experience in the summer
[00:07:54.472]to bring students to UNL for an experience
[00:07:57.763]to do research with faculty members.
[00:07:59.808]We are kind of the,
[00:08:02.693]we support this initiative in doing special trips to Omaha,
[00:08:05.737]and we also do work on the housing side.
[00:08:09.042]We book travel, things like that.
[00:08:10.979]So we take care of that side
[00:08:13.170]so faculty can just be doing the research side of it
[00:08:15.360]with students,
[00:08:17.380]which is helpful as well.
[00:08:19.513]I think, do you remember which REUs,
[00:08:21.859]I know we have one on biomedical.
[00:08:26.164]I know we have one on materials, I think.
[00:08:29.733]I know civil is trying to get an REU started.
[00:08:32.833]Can you remember any of the other ones?
[00:08:34.590]Nanotechnology, nanohybrid.
[00:08:39.050]And they're so interdisciplinary too.
[00:08:41.218]We also have a mobile technology one as well.
[00:08:44.631]And then just in general we also do
[00:08:46.522]minority health disparities is another one
[00:08:49.398]that can touch a lot of different areas
[00:08:51.471]off the top of my head.
[00:08:52.304]Yeah, so I think for new faculty,
[00:08:53.855]if you're interested in trying to reach out
[00:08:56.047]and have an undergraduate who comes to an REU,
[00:08:58.633]I think we can connect with the faculty who are
[00:09:00.893]leading all of those REU sites.
[00:09:03.825]We're happy to support you on that
[00:09:05.069]if you get an REU grant.
[00:09:07.508]So yeah, thank you.
[00:09:09.286]We also have, we're doing a spring new graduate
[00:09:12.655]student welcome, which is a little different to
[00:09:15.674]this upcoming spring, so we'll be sending out
[00:09:18.427]more information about that.
[00:09:20.422]We also do campus visits, so if you have a campus visitor,
[00:09:23.312]we have our graduate students lead them on a campus tour
[00:09:26.785]as well, so if you wanna add onto their visit day
[00:09:30.774]or need more in their schedule,
[00:09:33.084]we're happy to do a campus visit.
[00:09:35.236]And they also meet with one of the graduate studies
[00:09:37.569]staff members to talk about our career and professional
[00:09:39.488]development opportunities that we offer
[00:09:41.807]in our office as well.
[00:09:46.036]There is that.
[00:09:47.569](mumbles off mic)
[00:09:52.700]Graduate@unl.edu.
[00:09:56.925]Graduate@unl.edu.
[00:09:58.844]That is really good to know.
[00:10:00.536]So yes, the office of graduate studies, they do a lot.
[00:10:03.370]But of course, your unit is also doing a lot,
[00:10:05.781]so be sure to be in touch with your graduate
[00:10:08.437]committee chairs, and if you don't know who your
[00:10:10.333]graduate committee chairs,
[00:10:11.648]I will be sure to send those PowerPoint out to everybody,
[00:10:14.288]but there's a link here where you can go
[00:10:16.120]and you should know who your grad chairs are.
[00:10:19.025]Everybody know who their grad chairs are?
[00:10:21.272]Yes, yes.
[00:10:22.560]In Omaha, are you nodding?
[00:10:23.755]Do you know who your grad chairs are?
[00:10:26.006](chuckles)
[00:10:27.310]Okay, good.
[00:10:28.143]Some of them changed this year.
[00:10:29.546]So architectural engineering just changed,
[00:10:32.445]mechanical engineering just changed,
[00:10:34.634]you have a new grad chair.
[00:10:36.300]Okay, so but, yeah.
[00:10:37.622]Be sure to be in touch with them.
[00:10:39.065]There's a also a potential, we've discussed this
[00:10:41.577]at the last grad chair meeting, that we could develop
[00:10:43.697]these type of 360 videos for your grad program.
[00:10:47.230]So Grad Studies did this for architectural engineering
[00:10:50.198]last year as well as physics and some other programs.
[00:10:54.685]They basically came with this special 360-degree camera
[00:10:58.782]and recorded a bunch of our lab.
[00:11:01.181]Architectural engineering--
[00:11:02.656]Can they hear that, Norm?
[00:11:04.875]Yes, yup.
[00:11:07.112]As a lens into your future.
[00:11:09.203]Make sure to utilize the full 360 space
[00:11:11.836]by moving your phone or dragging your desktop cursor
[00:11:14.423]up and down--
[00:11:15.297]I think it's 'cause I'm in the wrong browser.
[00:11:17.011]I think you have to be in Chrome,
[00:11:18.954]or you can also do it on YouTube.
[00:11:20.818]But basically they have the ability--
[00:11:22.765]Side to side.
[00:11:24.527]Well, so it does not work right now,
[00:11:25.899]I'm sorry.
[00:11:27.151]Should have planned that beforehand,
[00:11:28.802]because I'm not in Chrome, I'm in Explorer.
[00:11:33.448]Does Firefox work too?
[00:11:35.564]These 360 videos are also available
[00:11:37.666]on Graduate Studies' website, on your program summary pages
[00:11:41.426]under Contact Info.
[00:11:43.114]Right.
[00:11:44.575]So I apologize that.
[00:11:46.119]But they're quite cool,
[00:11:49.269]because they allow the user to
[00:11:56.872]Welcome to the University of Nebraska
[00:11:58.688]Lincoln Architectural Engineering virtual tour.
[00:12:02.122]Welcome to the University of Nebraska Lincoln
[00:12:04.446]Architectural Engineering virtual tour.
[00:12:07.265]Take a look around and use your mobile or desktop device
[00:12:10.219]as lens into your future.
[00:12:12.125]I'm doing that, I'm the user.
[00:12:14.915](voices meshing together)
[00:12:23.250]In a particular lab, so they went to all the labs.
[00:12:25.773]Where faculty and students study
[00:12:27.111]building's mechanical systems.
[00:12:29.117]I can kinda see what it's like.
[00:12:34.942]So it's pretty cool.
[00:12:36.978](voices meshing together)
[00:12:39.756]It's also actually sending out Google Cardboard.
[00:12:41.917]So you then you can put your phone in the Google Cardboard
[00:12:44.513]at a grad fair, for example, and make them use this
[00:12:48.486]to basically experience our labs as virtual reality.
[00:12:51.645]So I think architectural engineering is the only one
[00:12:53.572]in the College of Engineering that has this
[00:12:55.161]developed right now, but I've spoken with Dean Perez
[00:12:58.915]who's very interested in trying to help us
[00:13:01.796]with graduate recruitment, and this is a way to set us apart
[00:13:03.969]that we would do this for all of our graduate programs.
[00:13:06.492]So I'm gonna be working more with the grad chairs
[00:13:09.416]in that regard.
[00:13:10.824]So that's a potential thing we could do.
[00:13:13.758]And of course, there's also yourself.
[00:13:16.650]We did website management last week,
[00:13:18.773]and there was no, like I planned that because
[00:13:20.870]I really think you should get your websites set,
[00:13:22.944]because that is one of the ways that you can
[00:13:24.456]recruit grad students and have them find out about you.
[00:13:26.963]But also I know all of you are going to
[00:13:29.066]professional conferences, and I think that is another
[00:13:32.038]great place where you're interfacing with potential students
[00:13:35.068]and Grad Studies can help.
[00:13:36.511]So Alisha and Stacey have both told me that
[00:13:38.361]they have already pre-prepared packets of information
[00:13:41.538]about UNL Grad Studies,
[00:13:43.039]they can give you a PowerPoint presentation
[00:13:45.518]about Grad Studies, even if you want,
[00:13:47.408]they can also give you really nice swag.
[00:13:49.675]So you can take all of that to a professional conference
[00:13:52.630]and be ready to hand that out.
[00:13:55.271]And it doesn't even have to be a professional conference.
[00:13:56.997]Somebody told me they were going back to their university
[00:13:59.091]to be, it was an alumni gathering,
[00:14:01.555]and they were having an affiliated grad fair,
[00:14:04.660]so they were hoping to give that stuff out.
[00:14:06.493]So that's something else that you can do.
[00:14:08.622]I tried to put little boxes next to the things
[00:14:10.628]that you could do, that when you're traveling
[00:14:12.402]you could already try to get this material
[00:14:14.400]and meet with potential students.
[00:14:17.761]So those prospects become inquiries when they apply.
[00:14:21.445]Some of you may already know this.
[00:14:23.123]There's a very nice detailed list of how
[00:14:25.531]a student gets admitted.
[00:14:27.763]But from your perspective, what you need to know
[00:14:29.622]is they're using GAMES, which stands for
[00:14:31.612]Graduate Admissions Management Evaluation System.
[00:14:34.707]And as a faculty member, all of you should
[00:14:37.390]have access to GAMES to be able to look at applications.
[00:14:42.266]If you don't, then I think you just talk to your
[00:14:44.405]grad chairs and they can help you to do that
[00:14:46.956]if it's appropriate.
[00:14:48.254]Students typically have to pay a $50 application fee.
[00:14:51.427]And then something to realize is all the departments
[00:14:53.789]have requirements that are slightly different.
[00:14:55.981]But most of us are still requiring GRE scores,
[00:14:59.676]most of us are three letters of recommendation, transcripts.
[00:15:03.545]So UNL Grad Studies gets them but they disperse them
[00:15:06.841]fairly quickly to the departments,
[00:15:09.039]and then the grad chairs are coordinating that.
[00:15:12.049]So that's part of the admissions process.
[00:15:14.800]Anybody have questions on that?
[00:15:16.325]Let me just pause for a minute
[00:15:18.464]about the general recruitment strategies,
[00:15:21.535]what you could do so far
[00:15:24.293]for this application process.
[00:15:27.030]Yes, Sehemak, (mumbles) I know I can repeat it for you.
[00:15:28.811]I did.
[00:15:30.490]Do you hear me over there in Omaha?
[00:15:32.810]Yes, we do.
[00:15:34.071]Alright, good.
[00:15:35.259]How that $50 is comparable to the other schools?
[00:15:40.082]I'm gonna ask Stacey to answer that,
[00:15:42.112]if you don't mind pushing that, thank you.
[00:15:45.434]Yeah, we are considerably lower than
[00:15:48.085]I would say our big ten competitors.
[00:15:50.150]I can't give you specific numbers,
[00:15:52.252]and we do waive the application fee
[00:15:54.744]for certain groups.
[00:15:56.172]If a student received a Pell grant
[00:15:58.072]at their undergraduate institution,
[00:15:59.967]they're eligible for an application fee waiver,
[00:16:02.320]and if they're a part of other undergraduate research
[00:16:05.289]like McNair or UNL undergraduate students,
[00:16:09.210]if they attend one of our planning and preparing
[00:16:11.435]for graduate school workshops, it's also waived as well.
[00:16:13.741]So there are opportunities for students
[00:16:16.237]to have the fee waived if it is an economic burden for them.
[00:16:20.731]Yeah, does that help, Sehemak?
[00:16:22.384]Great.
[00:16:23.438]Other questions about, I mean, this is just a
[00:16:25.252]global overview, just make sure you know enough
[00:16:27.027]to know who to ask further.
[00:16:32.093]Also, a big recruitment tool to get students
[00:16:34.882]to go from the admit to the actual enrolled site
[00:16:36.809]is to get those F2s back as soon as possible.
[00:16:39.210]We find that students who get their decisions first,
[00:16:41.817]no matter what the school is,
[00:16:43.264]they're more likely to go to that place,
[00:16:44.764]because that excitement of getting those first letters.
[00:16:46.755]So it's really important to get that messaging back
[00:16:48.625](audio cuts off) you've been admitted.
[00:16:50.642]They're good for grad chairs to know,
[00:16:52.092]make sure to bring that up to the grad chairs again later.
[00:16:55.732]Okay.
[00:16:57.194]So let's talk more about recruitment visits.
[00:16:59.522]It is a little difficult.
[00:17:01.682]We need to have the, Grad Studies is trying to help us
[00:17:04.115]identify potential students, hopefully you are also
[00:17:06.545]trying to be aggressive and figure out how to do it,
[00:17:09.377]because if you just sit and wait for someone to find you
[00:17:11.736]it can be difficult.
[00:17:12.848]So I'm encouraging that, yes, people are contacting you,
[00:17:15.244]you can forward them to Stacey for further stuff,
[00:17:17.374]but also hopefully you're also being proactive.
[00:17:19.942]Once you have identified someone
[00:17:22.073]that you think would be interesting and you want to
[00:17:23.894]hook them in, then these are the things that we can do
[00:17:26.418]to help you.
[00:17:27.259]So yes, we highly recommend that you bring them on campus
[00:17:30.497]for a recruitment visit,
[00:17:32.142]and we do have grants in the college to help you with that.
[00:17:35.591]And the way you would do it is you would
[00:17:38.028]submit that student's GAMES application
[00:17:40.775]through your grad chairs to, currently, me,
[00:17:43.508]the Associate Dean for Grad Programs.
[00:17:45.322]And we will award you up to $250 for that student
[00:17:48.434]to come at anytime, anytime through that (mumbles).
[00:17:50.530]So if it's next weekend, you can send me the application now
[00:17:53.361]and we can award $250.
[00:17:55.865]I know it's not a lot, but some people,
[00:17:57.909]Hamid, you had talked about international students
[00:18:00.519]who might be coming to a conference.
[00:18:01.879]Maybe you could just ask them, stay a little extra
[00:18:04.224]and that $250 can help.
[00:18:05.927]Maybe they can also stay with (mumbles).
[00:18:08.043]So there's ways to bring their trip costs down,
[00:18:09.911]so at least we're trying to help with that $250.
[00:18:12.326]But if you bring them on a coordinated visit day,
[00:18:15.587]and these are both in the spring,
[00:18:17.216]we will actually pay up to $1,000 for that student's visit
[00:18:20.733]and also help you a lot more with coordinating activities.
[00:18:24.167]So Stacey actually mentioned one.
[00:18:25.785]We've been doing this college for a while,
[00:18:27.395]but this year we are gonna start
[00:18:29.058]partnering with Grad Studies.
[00:18:30.514]So this date on the 24th and 25th,
[00:18:34.105]we're going to be, there's a whole schedule
[00:18:36.149]that Grad Studies is already planning,
[00:18:38.001]and we're gonna partner with them
[00:18:39.651]so that there's cohorts across the entire university
[00:18:42.271]so it's not just engineering, but there's also
[00:18:44.079]biotechnology and stuff.
[00:18:45.856]So they come with a cohort of almost 100 people
[00:18:48.324]I think came last year.
[00:18:49.791]Is that right?
[00:18:52.722]Sorry, yes.
[00:18:53.581]The spring visit, this our first time that we've
[00:18:55.461]coordinated an actual one together.
[00:18:57.387]Oh okay. Right.
[00:18:59.169]In the college, we did it ourselves,
[00:19:00.489]but now Grad Studies is interested in doing that too,
[00:19:02.378]so we're partnering with them.
[00:19:03.666]And then we're also, we've always done two,
[00:19:06.067]one a little bit later.
[00:19:08.170]So we are still gonna do another one on March 17th.
[00:19:10.681]So keep those dates in mind that if you
[00:19:13.487]have somebody that you wanna bring in,
[00:19:15.581]we will give you up to $1,000 to bring them in
[00:19:18.173]and help you coordinate things.
[00:19:20.262]Lilly, we have a question. Yes.
[00:19:21.981]Is the $1,000 grant, is that upfront
[00:19:24.474]or reimbursed?
[00:19:25.422]Reimbursement.
[00:19:26.524]Thank you. That's why it says up to.
[00:19:28.666]Right, so it's for hotel, meals, travel.
[00:19:33.653]We can do some of that by charging it to cost objects
[00:19:35.896]so they don't have to front money,
[00:19:37.617]but it is for expenses rather than just
[00:19:40.576]money in their pocket.
[00:19:43.194]Yes, Ashraf.
[00:19:44.511]Yeah, maybe...
[00:19:46.786]I can repeat your question, okay.
[00:19:48.109]At this point, do they have to be,
[00:19:51.034]submitted an application?
[00:19:52.199]Ashraf's question is do they have to have
[00:19:54.471]submitted an application.
[00:19:55.410]So that has been our modus operandi,
[00:19:58.077]which is why you see that they have to have at least
[00:19:59.897]submitted a GAMES app.
[00:20:02.039]But if there's a huge revolt from the faculty
[00:20:04.556]telling me that that's too,
[00:20:06.087]or if you have a particular student that
[00:20:08.104]is on the fence and you'd like to have them
[00:20:10.500]be brought in without having submitted,
[00:20:12.901]don't think of that as a kill, a deal breaker,
[00:20:16.639]we can work with that.
[00:20:17.892]But we did want them to have some skin in the game
[00:20:20.543]before we put that money down.
[00:20:23.212]That's why we were saying that they should at least
[00:20:24.950]have started the GAMES app,
[00:20:26.785]which is really just submitting the $50.
[00:20:29.135]Like even if they don't have any letters,
[00:20:30.798]any transcripts, we just wanted to see that they were
[00:20:33.247]interested, so that's a good question though.
[00:20:36.622]Yes, Pralad.
[00:20:38.567]I get a lot of inquiries from international
[00:20:41.269]students, Iran, India.
[00:20:43.655](mumbles) of the rankings.
[00:20:46.015]I know in Iran, Sadish University and Merkabih.
[00:20:50.162]So if you can have a little bit of a guideline;
[00:20:53.467]okay, these are the top universities in China,
[00:20:55.328]these are the top universities Iran,
[00:20:57.187]that will help a lot.
[00:20:58.876]Oh okay, yes.
[00:21:00.008]So I hope you guys heard that,
[00:21:01.055]but Pralad was suggesting that if we could
[00:21:03.488]perhaps compile, like what are the top universities
[00:21:06.487]and are they both common sources of international students,
[00:21:09.391]then they would help our new faculty know whether
[00:21:11.347]this is one that we should be pursuing
[00:21:13.083]or whether it's not.
[00:21:14.724]So yes, Hamid, do you wanna unmute in Omaha?
[00:21:19.423]Can you hear me?
[00:21:20.763]Yes, we can.
[00:21:21.858](mumbles) that he should talk to his
[00:21:23.749]graduate committee chair
[00:21:25.530]because all of the grad committee chairs have a list of
[00:21:29.689]these universities that are top in different countries
[00:21:32.885]and different regions.
[00:21:34.715]So if you get the application from different places,
[00:21:37.576]grad committee chair can tell you
[00:21:39.769]what level that university is and all that.
[00:21:43.146]So that information is available to the
[00:21:45.655]grad committee chairs.
[00:21:47.964]Alright, that's good to know.
[00:21:49.423]So yeah, thanks, Hamid.
[00:21:51.125]I have maybe a novice question to ask.
[00:21:53.924]I see some kind of emails like
[00:21:56.081]does require the finance of students have to be there
[00:21:58.207]before they get admitted, or they can be admitted
[00:22:00.638]and then we can work in the financial statement
[00:22:02.860]like (mumbles)?
[00:22:04.362]Does it need it for the admission or not?
[00:22:07.256]The student to be admitted, does he need to
[00:22:09.217]submit the financial statement,
[00:22:10.918]or this can be delayed afterward?
[00:22:14.593]The financial statement for an international student.
[00:22:17.978]I believe, I can be corrected on this,
[00:22:21.833]you do, right?
[00:22:23.016]Hamid, yes, go ahead. Yes, yes, yes.
[00:22:25.027]That makes a big difference,
[00:22:27.113]especially for international students,
[00:22:29.264]when they go apply for visa,
[00:22:31.929]they have to have that financial statement.
[00:22:34.855]Also, our graduates, the college requires them
[00:22:38.342]to provide personal financial statement
[00:22:41.382]if they don't have the support as a GA or--
[00:22:44.364]So they can't get admission after the,
[00:22:45.781]can't get admitted first and then they can work
[00:22:48.142]on the statement, or they have to get that
[00:22:50.254]to get the admitted?
[00:22:51.290]Which comes first on that--
[00:22:52.297]Of course, first they have to be admitted.
[00:22:54.357]But then, with that admission,
[00:22:56.066]it has has to come financial support.
[00:22:58.715]And most students, if that financial support doesn't come,
[00:23:02.625]they will not respond to that admission.
[00:23:05.772]And it's going to help them for visa,
[00:23:07.765]especially everywhere.
[00:23:10.115]India, China, Middle East.
[00:23:12.349]If they don't have that, then they will have
[00:23:15.712]a difficult time getting a visa.
[00:23:19.072]So yes, just summarizing that.
[00:23:20.710]I heard that, yes, the admissions
[00:23:23.443]is not mandated upon financial statements.
[00:23:26.355]So the grad committee is really just looking at--
[00:23:29.684](mumbles)
[00:23:30.736]Yes, whether they are good,
[00:23:31.954]whether they're suitable.
[00:23:33.074]And then before they would be issued
[00:23:35.978]a formal admission, I think there'd have to be
[00:23:38.125]a financial statement.
[00:23:39.109]But I will say though, there are some units
[00:23:40.696]that do not admit students without funding.
[00:23:44.445]So some of the units in our college
[00:23:46.335]have that policy that even if you're a great student,
[00:23:48.962]if you do not have guaranteed funding from
[00:23:51.209]a faculty member, you will not get admission.
[00:23:53.957]So you could check with your own grad chairs
[00:23:56.196]if your department is like that,
[00:23:58.041]so some of the departments are like that.
[00:24:01.646]So, yeah.
[00:24:04.994]So funding your grad students. Let's talk about that.
[00:24:07.672]There is guidelines, there are guidelines for
[00:24:10.628]graduate assistantships, and you should be aware of that.
[00:24:14.111]This guideline is so that your students get tuition
[00:24:16.332]remission so that they don't have to pay tuition.
[00:24:19.324]So there's a, every year, Grad Studies puts out
[00:24:21.748]this guideline, it used to be called the Green Memo,
[00:24:24.114]'cause it came out on a green piece of paper,
[00:24:26.069]but nowadays that doesn't happen.
[00:24:28.181]I see they even removed it from being called the Green Memo,
[00:24:31.221]but if you still here that, that's what it says.
[00:24:33.398]And I just pulled out some of the bullets
[00:24:35.157]that are the most important.
[00:24:36.676]Like if you want tuition remission,
[00:24:38.329]your student has to be employed at least 120 days
[00:24:40.803]in a semester; it has to at least be .33 FTE,
[00:24:44.903]which is about 13 to 15 hours a week,
[00:24:47.261]but not more than .49, which is 19.6 hours a week,
[00:24:51.718]and they have to be paid at least $4,627 in a semester,
[00:24:55.995]or, that's the annual year.
[00:24:57.509]And this changes every year, so these numbers I got up here,
[00:25:00.096]well mostly, let me say...
[00:25:03.467]the FTE doesn't change, it's just the
[00:25:06.417]salaries or the stipends that are acceptable.
[00:25:08.984]So if you meet the college minimum,
[00:25:11.233]which we have set a minimum, so all your grants
[00:25:14.008]that are going out, Tim Terrell in the grant staff
[00:25:16.632]is checking that no grant gets approved
[00:25:19.383]if you do not meet this minimum.
[00:25:21.381]So our minimum that we are paying our grad research
[00:25:23.951]assistants and teaching assistants,
[00:25:25.542]at .49 FTE is $1,800 a month.
[00:25:28.411]You can pay more, that's no problem.
[00:25:30.315]And over summer, when they work more than 20 hours a week,
[00:25:32.949]you can pay more too.
[00:25:34.516]But the absolute minimum through the academic year is
[00:25:37.228]$1,800 a month.
[00:25:38.498]And if you do that, you meet all the others.
[00:25:41.387]You meet the Grad Studies requirements for the
[00:25:43.141]tuition remission.
[00:25:44.805]Are there questions about this money aspect?
[00:25:46.641]Yes, Ashraf.
[00:25:48.908]That could be for the (mumbles)?
[00:25:51.503]So Ashraf asked about $1,800 a month,
[00:25:53.379]can it be for nine months or 12 months?
[00:25:55.324]It can be for a semester.
[00:25:57.581]You can pay $1,800 a month for 120 days in a semester,
[00:26:00.770]and you will meet the tuition remission.
[00:26:02.637]Does that make sense?
[00:26:04.220]And so yes, you're right,
[00:26:05.122]College of Engineering doesn't say $18,000 a year,
[00:26:07.295]it says that we should be paying our grad students
[00:26:09.214]at least $1,800 a month.
[00:26:12.293]Yes, Hamid.
[00:26:14.072]Lilly, can I
[00:26:15.593]basically you say what you said,
[00:26:17.324]make sure that this $1,800 a month is what
[00:26:20.403]the student stipend is,
[00:26:22.242]but if you're righting a proposal and grant and all that,
[00:26:26.018]make sure you include the fringe benefit,
[00:26:28.609]insurance fees and all at once,
[00:26:31.267]don't put $1,800.
[00:26:32.932]They'll catch you but keep that in.
[00:26:36.240]Thank you for clarifying that, Hamid.
[00:26:38.045]Yes, in the grant proposal,
[00:26:41.605]yes, the cost of the tuition is being charged
[00:26:45.253]to your grant, and we have a standard percentage
[00:26:47.505]that we're charging.
[00:26:49.698]Yeah, thank you for clarifying that, but yeah,
[00:26:51.911]Tim Terrell should help you to catch that.
[00:26:54.839]Other questions about this funding page?
[00:26:59.049]So you've got enough to give them the assistantship,
[00:27:02.281]and you've got them coming, but now they've got an offer
[00:27:05.552]from that other institution
[00:27:07.067]that is really well known also for what you do,
[00:27:10.989]and so you wanna bring them here.
[00:27:12.424]So there are ways to top it off
[00:27:14.357]to try to woo these people here.
[00:27:16.223]So these are called recruitment fellowships.
[00:27:18.884]The ones from Grad Studies, so this is what this page
[00:27:21.679]is about, UNL Grad Studies,
[00:27:23.699]they disperse these to your grad programs,
[00:27:26.224]so your grad chair is the one who would know
[00:27:28.327]if you have any in your department.
[00:27:30.408]So there's one called Othmer,
[00:27:32.122]they only give that too your top PhD applicants,
[00:27:34.748]it's $8,000 on top of an assistantship offer,
[00:27:38.390]and it's good for up to three years.
[00:27:40.321]So that's like the creme de la creme,
[00:27:42.541]and I think Grad Studies can award up to two
[00:27:45.086]per graduate program.
[00:27:48.065]Under that one is the Chancellor's which is
[00:27:50.026]available to both MS and PhD.
[00:27:51.781]It's only $4,000, but still that's on top of assistantship
[00:27:54.921]and it's also renewable.
[00:27:56.617]I think there's a couple more that they can give
[00:27:58.598]Chancellor's to each department.
[00:28:00.342]And then another one to be aware of
[00:28:02.578]over, I think, 80% of our students
[00:28:05.557]in the College of Engineering are international,
[00:28:07.456]but if you find an unfunded domestic student
[00:28:10.800]who wants to work with you,
[00:28:12.393]you could offer than an Edgren Graduate Tuition Fellowship.
[00:28:16.380]So this is for non-residents.
[00:28:18.386]Basically, it bring their tuition down to resident rates,
[00:28:21.413]and I have successfully recruited a number of
[00:28:23.930]unfunded domestic students with the Edgren,
[00:28:26.003]so it's quite nice, and it basically gives them
[00:28:28.736]$6,500 over the academic year
[00:28:30.812]and about $1,500 in the summer,
[00:28:32.636]and it makes it just more like resident tuition.
[00:28:35.892]We have a ton of those Edgren's, I can't even tell you.
[00:28:38.841]We don't use the Edgren's as much because our pool
[00:28:41.393]is just so much more limited.
[00:28:42.780]So if you know of someone like that,
[00:28:44.147]on the automatically be thinking,
[00:28:45.827]oh, I can maybe get them an Edgren.
[00:28:47.225]You can't put the Edgren on top of anything else though.
[00:28:49.705]That's the thing, the Edgren is all by itself
[00:28:51.273]and then student,
[00:28:52.358]they're domestic, they can maybe get a job.
[00:28:54.363]Did you have a question, Sehamak?
[00:28:57.118]I did.
[00:28:58.215]So this Edgren,
[00:29:01.451]can it be for people who are,
[00:29:03.392]who are just doing like a professional master's degree
[00:29:05.799]just-- Yes.
[00:29:08.028]So anybody who's out of state who wants to pay
[00:29:12.837]can pay in-state tuition, is what you're saying?
[00:29:15.865]Almost in-state, it's actually more like 150%,
[00:29:19.154]they still pay a little bit more than in-state,
[00:29:21.055]but it does bring it down quite a lot.
[00:29:24.951]I'll go back to Sehemak, so sorry.
[00:29:27.570]So when I was looking at Othmer for last year,
[00:29:31.878]I realized there is no application process.
[00:29:34.778]Does that mean that the PI to go the dean chair--
[00:29:41.188]That is absolutely right.
[00:29:42.549]So that's right, that's a very crucial thing to understand.
[00:29:45.574]The students don't apply for these.
[00:29:47.643]You accept a student and then you need to go
[00:29:50.034]talk to your grad chair that this is,
[00:29:52.330]you know, let's look at our pool,
[00:29:53.401]isn't my student one of the best,
[00:29:54.674]let's please give him an Othmer.
[00:29:56.963](mumbles)
[00:29:58.212]What do the grad chairs say?
[00:29:59.820]I don't know if you guys have any experience.
[00:30:03.577]Yes, Terry.
[00:30:04.410]It's subjectively competitive.
[00:30:06.103]It's subjectively competitive.
[00:30:09.334]Hamid, do you have anything to add to that?
[00:30:11.479]Yeah, as you said,
[00:30:12.826]different faculty bring their students
[00:30:15.784]that they have admitted, especially at the PhD level,
[00:30:18.611]then you look at the qualifications
[00:30:20.766]and, as you mentioned, there are two people we try
[00:30:23.517]to select and forward their application.
[00:30:27.899]But you have to be careful
[00:30:30.255]about comparing the qualification of those students,
[00:30:33.181]other people that are admitted.
[00:30:35.016]Everybody thinks their students are top one,
[00:30:37.123]but we have to look at that at department level.
[00:30:42.208]Yeah, what I have also seen honestly is that
[00:30:45.146]oftentimes they're declined, that we still have
[00:30:47.510]a hard time getting the person with.
[00:30:49.571]So I have actually seen units that haven't used
[00:30:51.574]their Othmer's, they keep awarding them,
[00:30:53.390]and then they get declined.
[00:30:55.134]So I would stay on top of it
[00:30:56.872]because it's possible that the person who is selected
[00:30:58.886]by the grad committee declines
[00:31:00.660]and then your student is actually still eligible.
[00:31:03.165]Britney.
[00:31:05.303]Are there any, specifically for
[00:31:07.267]diversity fellowships, so for women
[00:31:10.350]under percent of minorities?
[00:31:12.203]There are not that I know of at the university,
[00:31:14.932]so yeah, no.
[00:31:15.937]I mean, there are at the national level,
[00:31:17.472]some of those, like the Ford Foundation
[00:31:20.310]or the fact that NSF GRFPs says that they would.
[00:31:23.686]Pralad, yes.
[00:31:25.380]Within the Edgren,
[00:31:27.582]suppose I know a student in New York who really wants
[00:31:30.264]to come to Nebraska but doesn't have the money,
[00:31:33.024]so can we on the application
[00:31:36.007]get him funded through the Edgren at least for,
[00:31:38.994]so that we know that we are committed,
[00:31:41.060]and when the funding gets through, I can put him on
[00:31:42.835]an NSF grant or something.
[00:31:44.846]Yes, absolutely.
[00:31:46.054]So I have done that, that somebody has been bought in
[00:31:48.085]on an Edgren and then I've moved them to a grant.
[00:31:49.998]But you should know that once you move them to a grant,
[00:31:52.038]you can't put them back on the Edgren anymore.
[00:31:54.491]So they lose the Edgren after moving onto an assistantship.
[00:31:58.194]So, yes.
[00:31:59.027]I'm sorry, I know it's 9:32,
[00:32:00.845]but I just have one more slide left, so if you can stay--
[00:32:03.841]And Lilly, are these slides available to us?
[00:32:06.369]Yes, I will be sending them out to all the new faculty,
[00:32:09.957]but I'll send it to grad chairs too, Terry, if you'd like,
[00:32:12.539]if you'd like me to.
[00:32:14.143]So the last thing to know, and we all have to share this
[00:32:16.439]with the other people who are leaving,
[00:32:17.544]that we also have money in the college.
[00:32:19.399]So you just heard about those in the university level,
[00:32:21.828]but at the college we've also been administering a program
[00:32:24.683]that we called NURFs,
[00:32:26.347]I just like acronyms,
[00:32:27.524]Nebraska Engineering Recruitment Fellowships,
[00:32:30.456]and we make these available to all applicants,
[00:32:33.527]so they can be MS or PhD.
[00:32:35.857]We generally prefer that they be domestic
[00:32:38.554]and we prefer that they be PhD,
[00:32:40.316]but I can show you the grad chairs have seen the data
[00:32:42.663]for how we've dispersed these through the years
[00:32:44.805]and it's not, I mean, we say that,
[00:32:46.769]but we actually do give them out quite regularly.
[00:32:50.322]So these are $5,000 on top of an assistantship annual.
[00:32:54.056]And we do double check that you are giving
[00:32:57.316]the College of Engineering minimum,
[00:32:58.984]so you have to be giving at least $1,800 a month minimum.
[00:33:01.426]And new this year, because I will tell you,
[00:33:04.062]sadly we have not actually given very many of these,
[00:33:07.804]so I talked to the grad chairs about it,
[00:33:09.781]and they've decided that we'd like to make this
[00:33:11.540]a renewable one too.
[00:33:12.897]So starting this year, these will also be renewable
[00:33:15.763]for at least two years,
[00:33:17.005]potentially three for those who are PhD students,
[00:33:20.191]so I think that will maybe help you if you are
[00:33:22.240]recruiting at first.
[00:33:23.344]And the process is very similar to the visit funding,
[00:33:26.424]it's all being funneled through grad chairs.
[00:33:28.285]So if the student as a GAMES app,
[00:33:30.003]you can funnel that through your grad chair to me.
[00:33:33.693]We're awarding them on a rolling basis,
[00:33:35.739]so there's no deadline, it's just as you find a good student
[00:33:38.337]you send them to me.
[00:33:40.113]And it can start anytime, it doesn't have to start
[00:33:41.839]in the fall.
[00:33:42.686]We will award them beginning of spring,
[00:33:44.123]we can award them beginning of summer,
[00:33:45.657]that's not a problem.
[00:33:47.349]But we have lots of funds.
[00:33:48.699]Sehemak.
[00:33:50.351]Is it required for the student not to be enrolled,
[00:33:55.192]or they should be already enrolled?
[00:33:57.219]Yes, these are all recruitment fellowships,
[00:33:59.863]so yeah, these are all for new applicants.
[00:34:01.562]Now okay, I have had this question.
[00:34:03.217]What if it's an MS student and now they're
[00:34:04.786]applying for a PhD?
[00:34:06.081]That's fine, we'll count that as a new student. (chuckles)
[00:34:09.391]They're going into a new program, it counts.
[00:34:12.016]But it's not for existing students.
[00:34:13.921]So Grad Studies has their own bucket of money
[00:34:15.868]for existing students, we have our own bucket of money
[00:34:18.187]for existing students too, but these are all
[00:34:20.827]recruitment fellowships.
[00:34:22.817]And Lilly, you've reinforced all along,
[00:34:26.139]don't wait, just ask.
[00:34:27.797]Yes, just ask, that's right.
[00:34:29.409]Once you see someone, like Stacey said,
[00:34:31.277]the first offer, the first flush you're interested,
[00:34:34.789]let's do it, like yeah.
[00:34:37.407]And we'll respond very quickly to
[00:34:40.202]your wishes.
[00:34:42.426]So that was it.
[00:34:44.168]A little bit longer, but if anybody wants to stay,
[00:34:47.347]if you have other questions, other suggestions,
[00:34:49.763]we're not saying that we know the best way how to do this,
[00:34:51.934]like if you're finding that there's something we could do,
[00:34:53.864]what Grad Studies could do or what the college could do,
[00:34:55.803]please let us know,
[00:34:56.929]or if you have best practices that are working for you.
[00:35:00.901]Anybody have any thoughts or statements
[00:35:04.097]of things that they've,
[00:35:06.055]particularly people who have been here a little longer,
[00:35:07.889]Justin, Britney, how's it been with graduate recruitment,
[00:35:10.738]David in Omaha?
[00:35:13.729]Grad recruitment?
[00:35:16.771]Do you get random emails all the time from people?
[00:35:20.771]Is that a thing?
[00:35:22.121]Yeah. Everybody, okay.
[00:35:24.575]I just learned today that we can forward them to Stacey.
[00:35:27.640]I'm so excited. (laughing)
[00:35:30.116]We'll take care of it for you, bring them on.
[00:35:33.375]Lilly, can I make one comment?
[00:35:35.089]This is our experience.
[00:35:36.909]You get many requests for students coming to work for you.
[00:35:42.730]Just be very careful.
[00:35:44.542]What you are doing, especially new faculty,
[00:35:47.338]this in graduate student support that you have
[00:35:50.320]is a big element for your success.
[00:35:52.620]Just because they say they want to come here
[00:35:54.862]and work for you and all that,
[00:35:56.272]that doesn't mean that this will pan out.
[00:35:58.576]Be very careful who you bring here.
[00:36:00.837]Some people that come here,
[00:36:02.283]they want to get here, but the following semester
[00:36:04.624]they're going to go somewhere else.
[00:36:06.824]They come here for different reasons.
[00:36:09.039]I usually tell my people in our department
[00:36:11.878]be very careful, talk to them, talk to their advisor,
[00:36:15.054]come and talk to us about what university
[00:36:17.484]they are coming from.
[00:36:18.628]It really is very hard that you bring somebody here,
[00:36:21.972]you educate them, you train them for two semesters,
[00:36:25.111]and then, before you know it, they decide to
[00:36:26.855]go somewhere else.
[00:36:27.827]That's not going to help you.
[00:36:29.362]Try to connect in the character of that student.
[00:36:32.871]The grades and all that are good,
[00:36:34.920]but try to understand how you can work with that student
[00:36:38.314]and where they are coming from.
[00:36:40.307]Usually contacting their advisors,
[00:36:43.835]it helps you a lot, they can tell you a lot.
[00:36:46.393]The recommendation letters are good,
[00:36:48.402]but really that doesn't tell you much
[00:36:50.373]because they can get from anybody.
[00:36:52.388]The grades are good, but you have to understand that
[00:36:55.640]this is a person that you are going to spend
[00:36:57.645]two years, four years working very close with that.
[00:37:00.414]Matching in terms of the character, to me,
[00:37:03.474]is more important than some of the grades
[00:37:05.530]that they may have.
[00:37:06.746]So, especially for you young folks,
[00:37:10.005]it's very important to make connection with them
[00:37:12.989]and make sure that you are bringing the right person
[00:37:15.719]to work for you.
[00:37:17.577]I think that's very valuable, Hamid,
[00:37:19.181]because at some of these new faculty meetings
[00:37:21.228]we have heard from other faculty who have
[00:37:23.583]not hired the best person on their startup,
[00:37:26.175]and then they are in that position where they're very,
[00:37:28.428]oh, Justin's raising his hand.
[00:37:30.695]Do you have any wise words to share about that?
[00:37:33.561]Use your button if you could, thank you.
[00:37:35.472]It was an unfortunate situation because I did
[00:37:37.723]meet with him and he was local
[00:37:39.973]and the qualifications (audio cuts off)
[00:37:44.303]at all, and it's not a great position to be in,
[00:37:49.083]because you really need your first few students
[00:37:51.552]to pick up the work and (audio cuts off).
[00:37:57.806]You can't be too careful here.
[00:38:00.558]I think that's very good advice, Hamid.
[00:38:02.378]So using Google Hangouts, Skyping with them,
[00:38:04.644]yes, Britney.
[00:38:05.879]So just to add to Justin's though,
[00:38:07.279]we fought over that student and he took the bullet for me
[00:38:09.404]on that one. (chuckles)
[00:38:10.765]But there was another student who was ranked really low
[00:38:13.125]on her application, but I'd Skyped with her, she was great.
[00:38:15.804]She's international student, she's come and she's done
[00:38:17.900]a great job.
[00:38:19.097]So even when they're ranked in your department,
[00:38:22.502]if you connect with the student, if it seems like
[00:38:23.999]they're very interested in your work,
[00:38:25.933]I think because I gave her a shot, she's come
[00:38:27.287]and she's just killed herself, she's done awesome.
[00:38:30.172]Just know that.
[00:38:31.314]How did you do that?
[00:38:33.209]Pralad wants to know.
[00:38:34.471]I mean, what did you ask?
[00:38:35.756]So she was one of the, sorry.
[00:38:37.338]Thank you, Britney.
[00:38:38.311]She was one of these random students who just emailed me.
[00:38:40.147]So any student who emails me, if it seems like
[00:38:42.888]they've at least looked at my website,
[00:38:45.122]then I will respond directly,
[00:38:47.696]and I send them two papers to read
[00:38:50.250]and send me a summary.
[00:38:51.484]Ooh.
[00:38:52.317]And so if they do that,
[00:38:54.179]then we talk about getting a Skype call
[00:38:56.194]to see if we connect, if our research ideas match up,
[00:38:59.386]then we move forward.
[00:39:00.959]But then they have something in it too.
[00:39:02.813]It's not just, hey, I'm cold calling 100 professors today.
[00:39:06.182]It's, hey, if you do this, then I'll talk to you.
[00:39:08.984]So if you send it back, then let's talk.
[00:39:11.190]Yeah, I like that.
[00:39:12.818]That's really good.
[00:39:14.096]The human factor.
[00:39:16.415]Yes, Hamid.
[00:39:17.877]Also you can contact the student's advisor,
[00:39:22.064]or the chair over there.
[00:39:23.525]Feel free to just send them an email and say
[00:39:26.274]you want to have a Skype, and then ask about that student.
[00:39:29.197]If they speak English.
[00:39:31.246]Most of them do, I mean, at the MS, PhD level.
[00:39:35.816]So they can give you really good information.
[00:39:38.449]And because it's not written and all that,
[00:39:40.205]you find that they are very honest sometimes.
[00:39:42.995]They tell you a lot about--
[00:39:44.141]I agree, yeah.
[00:39:46.040]Sehemak, you had a question or a comment.
[00:39:50.347]I make a big pool, like 20 candidates,
[00:39:53.661]I narrow them down to like 10,
[00:39:55.892]I interview five on Skype,
[00:39:58.093]I index them for their personality,
[00:40:01.148]I give them assignment, I narrow them to two,
[00:40:04.062]and then I choose based on their qualification.
[00:40:07.559]That was the easier way I got two students on board.
[00:40:12.033]I have another-- Pralad, yep.
[00:40:13.147]This is great, I mean, I'd never done recruiting.
[00:40:15.365]Previous university has assigned the student.
[00:40:17.679]So question is, how big in your first few years
[00:40:22.890]do you want your graduate pool to be?
[00:40:25.368]I mean, you get two or three students from the department,
[00:40:28.072]do you spend all your (mumbles) in getting three,
[00:40:30.930]or do you do just one this year,
[00:40:33.559]and then I'm gonna do another one next year,
[00:40:36.433]or you go all out?
[00:40:38.011]And the first student, how do you start training?
[00:40:41.142]I mean, these guys are not even through their qualifiers.
[00:40:43.991]I mean, are you down the lab--
[00:40:45.678](mumbles) senior grad students in your lab,
[00:40:48.401]yet, you don't have post docs.
[00:40:52.274]Yeah this could be stylistic and maybe deeper
[00:40:54.210]than we have time for today, maybe we'll have to
[00:40:57.172]talk about that under graduate mentoring,
[00:40:59.419]because one of the future breakfasts
[00:41:00.735]is about graduate mentoring.
[00:41:02.991]If people have time to stay,
[00:41:04.673]I'm cognizant that we're like,
[00:41:06.537]if you need to leave, it's fine.
[00:41:08.626]Just to be aware, this is the upcoming.
[00:41:10.945]We've got a teaching panel on the 10th,
[00:41:13.169]and we've got another breakfast mixer
[00:41:14.643]on promotion and tenure.
[00:41:16.018]But yes, if anybody needs to go, let's go ahead
[00:41:18.512]and call it a day, but if you are able to stay
[00:41:20.556]and be some more, thank you.
[00:41:22.167]Thank you, Hamid, thank you, Terry.
[00:41:23.243]Thank you, bye bye.
[00:41:24.812]Thanks to everybody.
[00:41:25.880]We're gonna go ahead and stop the recording.

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New Faculty Series: Graduate Student Recruitment

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