The Weekly Windshield Check: See the Road Ahead with Clarity

Jentry Barrett Author

06/18/2025 Added

40 Plays

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Jentry Barrett speaks on preparing the mind, priorities, and energy for the work week ahead.

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[00:00:00.000]Hi, everybody. Gentry Barrett,
[00:00:04.090]Engagement Zone Coordinator. I
[00:00:06.000]want to share with you today
[00:00:08.360]something I do to help keep me
[00:00:11.130]on track and focused on the
[00:00:13.640]right things. It's called a
[00:00:17.780]clarity meeting. And every
[00:00:21.150]Monday at nine o'clock, I
[00:00:23.780]schedule a clarity meeting with
[00:00:27.470]myself.
[00:00:29.040]I've blocked out on my calendar,
[00:00:31.140]and I have several steps. I
[00:00:32.870]have 16 steps for my clarity
[00:00:35.000]meeting. I will be the first to
[00:00:36.950]admit not everything gets done,
[00:00:39.050]but I think I've put
[00:00:40.240]them in priority order so the
[00:00:42.560]most important things happen
[00:00:44.340]each time. Here are the 16
[00:00:46.560]steps
[00:00:47.100]that I try to get through every
[00:00:48.850]Monday morning. I usually don't
[00:00:50.900]get all of them done, though.
[00:00:52.780]So the first is to color code
[00:00:55.310]my week. So I go through,
[00:00:58.080]I have different colors for my
[00:01:00.700]calendar based on the bucket.
[00:01:03.710]So here's my first one. So I
[00:01:07.440]have all
[00:01:08.160]of these categories based on
[00:01:09.950]the different kind of work that
[00:01:11.920]I do. And so this one's about
[00:01:13.740]all
[00:01:14.060]things Nebraska. So I'll color
[00:01:17.240]code that. This one is our work.
[00:01:20.730]So this is extension IANR. This
[00:01:24.170]is
[00:01:24.320]also IANR. These are personal.
[00:01:27.150]So I'm going to color code that.
[00:01:27.590]And then I'm going to color
[00:01:28.060]code
[00:01:28.060]here and so I decided to take
[00:01:30.510]the morning the morning off
[00:01:32.970]that day because
[00:01:34.180]I've got some medical
[00:01:35.320]appointments so I'm gonna
[00:01:36.710]categorize that all as
[00:01:38.000]personal here's another all
[00:01:40.050]things in Nebraska so I go
[00:01:41.880]through my calendar and
[00:01:43.620]color code everything so I can
[00:01:45.750]see at a glance where am i
[00:01:47.380]spending most of my
[00:01:48.740]time that week and then I can
[00:01:50.510]see at a glance across a
[00:01:52.010]quarter across a year
[00:01:53.500]what is tending to take a
[00:01:55.340]majority of my time where am i
[00:01:57.560]putting my emphasis the
[00:02:00.280]next thing I do for my clarity
[00:02:02.140]meeting is I create agendas for
[00:02:04.160]meetings
[00:02:04.900]happening that week that I'm in
[00:02:06.630]charge of so I'll go through
[00:02:08.170]all of my meetings
[00:02:09.160]are there agendas on the
[00:02:10.580]meetings that I am hosting that
[00:02:12.440]I need to create and
[00:02:13.660]send to everybody this third
[00:02:15.580]question is a new one I've put
[00:02:17.570]on me basically
[00:02:19.360]because I have made so many
[00:02:20.950]mistakes before I go through
[00:02:23.300]each of my meetings and then I
[00:02:23.410]go through each of my meetings
[00:02:23.480]and then I
[00:02:23.480]go through each of my calendar
[00:02:25.300]meetings and ask myself is
[00:02:27.130]there anyone else who
[00:02:28.100]should be in that meeting
[00:02:29.150]anyone else whose perspective I
[00:02:30.510]would really
[00:02:31.080]appreciate the fourth thing is
[00:02:33.880]that I figure out what my
[00:02:35.840]posted most important
[00:02:37.120]task is I write it on a post-it
[00:02:38.720]note and I put it on my
[00:02:39.780]computer so I can look at
[00:02:40.820]it so if I ever have a free
[00:02:42.390]moment in my day I can remember
[00:02:45.120]like this is the most
[00:02:46.100]important thing that I have to
[00:02:47.400]get done I then go through a
[00:02:49.600]deliverable schedule
[00:02:50.720]basically my big to-do list
[00:02:53.460]including
[00:02:53.460]what do I want to get done this
[00:02:55.670]quarter what do I want to get
[00:02:57.070]done this year
[00:02:57.720]what do I want what's in my
[00:02:59.080]five-year plan I try to go
[00:03:00.500]through these quarter
[00:03:01.700]yearly and five years once a
[00:03:03.010]month I don't I don't visit
[00:03:04.250]them every single
[00:03:05.200]week I go through a task list
[00:03:07.160]and now looks are trying to coalesce
[00:03:09.090]all of my
[00:03:09.480]to-do lists in one place I then
[00:03:12.180]go through there's these empty
[00:03:14.280]spots in my
[00:03:15.060]calendar I am of the opinion
[00:03:17.490]that I want every single open
[00:03:20.000]space scheduled in my
[00:03:21.460]calendar meaning that I know
[00:03:23.450]what I'm supposed to be working
[00:03:25.600]on during that
[00:03:26.680]time often when I have these
[00:03:28.390]big chunks of time unless I
[00:03:30.160]need to like block it
[00:03:31.360]out and I don't want anyone to
[00:03:32.660]schedule over the top of it I'll
[00:03:34.200]block it out
[00:03:34.920]like this but often I'll block
[00:03:36.860]it out like this like my emails
[00:03:38.740]here you can
[00:03:39.460]see I'm technically showing
[00:03:41.240]this free so somebody if
[00:03:42.490]someone needs to talk to me
[00:03:43.580]I'm not shown as busy there's a
[00:03:45.140]green checkmark next to my name
[00:03:46.560]so they can
[00:03:46.960]call they can email me I can
[00:03:48.280]jump into other things at that
[00:03:50.620]time
[00:03:51.440]other things that are on so I
[00:03:52.870]go through and I figure out
[00:03:54.300]okay here's my
[00:03:55.060]to-do list here's my open spots
[00:03:56.410]my calendar here's when I'm
[00:03:57.890]gonna work on
[00:03:58.460]different things I schedule the
[00:04:01.260]open work I schedule on my
[00:04:03.400]office out of
[00:04:04.220]office if I need to put my
[00:04:05.520]phone on forward figure out I
[00:04:07.100]write it in my
[00:04:07.820]calendar like make sure you do
[00:04:09.470]you remember to forward your
[00:04:10.700]phone try to
[00:04:11.360]find a place where there's a
[00:04:12.510]meeting where maybe I could get
[00:04:13.810]a walk-in during
[00:04:14.520]that time we document our Ag
[00:04:16.760]Hall office coverage I try to
[00:04:18.990]look ahead once a
[00:04:20.060]month I update my pairs
[00:04:21.690]partnerships I schedule a
[00:04:23.640]reading half day it's really
[00:04:24.840]important to me to try to get
[00:04:27.700]some reading in and so I try to
[00:04:30.170]schedule a
[00:04:30.900]half day every month to do
[00:04:32.370]reading out-of-state travel
[00:04:34.200]authorization travel
[00:04:35.460]authorization that isn't
[00:04:36.450]covered by my blanket I tend to
[00:04:37.870]forget that I still
[00:04:38.640]need to do that so I put that
[00:04:39.640]little reminder there if I have
[00:04:41.140]any travel
[00:04:41.780]reimbursements that I need to
[00:04:43.690]do and then I have
[00:04:44.500]all submitted manuscripts and
[00:04:45.800]so I try to check in on those I
[00:04:47.370]hope this is
[00:04:47.920]helpful of course this is just
[00:04:49.600]what I do you can take what you
[00:04:51.020]like and leave the
[00:04:51.760]rest thanks everybody

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Tags:
down the road
nebraska extension

Comments

1 Comments

I like that you do the clarity meetings I would kind of like to start doing something like that.

Kyle Kizzire
08/07/25 5:17 pm

The Weekly Windshield Check: See the Road Ahead with Clarity

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