Generating permission codes
Office of the University Registrar
Author
03/17/2021
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339
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Description
How to create and monitor permission codes.
Searchable Transcript
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- [00:00:00.329]Welcome to this tutorial on how to
- [00:00:02.143]Generate permission codes
- [00:00:04.394]In this video we will learn
- [00:00:06.047]what permission codes are
- [00:00:07.485]how to generate them
- [00:00:09.127]and how to monitor if they’ve been used.
- [00:00:12.189]Permission codes are individual codes
- [00:00:14.153]that allow students to enroll in classes
- [00:00:16.188]that require certain permission,
- [00:00:17.768]such as a closed class or a class
- [00:00:19.853]that requires department consent.
- [00:00:23.361]Please note that permission codes cannot
- [00:00:25.734]override holds, time conflicts,
- [00:00:28.163]or max term limits.
- [00:00:30.401]If a student needs to be enrolled in a
- [00:00:32.398]course but has one of those three issues,
- [00:00:34.551]please email permission to
- [00:00:36.548]registrar@unl.edu.
- [00:00:40.969]To begin, log into MyRED.
- [00:00:44.203]From MyRED open the PeopleSoft homepage.
- [00:00:48.424]Depending on your level of access
- [00:00:50.752]your screen may look different than mine
- [00:00:53.111]but don’t worry, the steps are still
- [00:00:54.955]the same.
- [00:00:56.998]Open the Navigator bar by selecting
- [00:00:58.905]the compass icon.
- [00:01:04.315]Select Navigator > Records and Enrollment >
- [00:01:09.299]Term Processing > Class Permissions >
- [00:01:13.539]and Class Permissions again.
- [00:01:16.845]Enter the desired class info.
- [00:01:27.567]Click Search.
- [00:01:32.197]Select the class.
- [00:01:38.041]At the top is basic class information.
- [00:01:47.740]Below is the class section number,
- [00:01:53.583]class number, instructor info
- [00:01:56.147]and class status.
- [00:02:01.127]To find a different section click the arrow
- [00:02:03.833]to see the next class section.
- [00:02:08.946]Please note, there has
- [00:02:10.226]been an update to the
- [00:02:11.246]Permission Code page.
- [00:02:12.951]Only one permission code will
- [00:02:14.424]show at a time.
- [00:02:15.934]To see all permission
- [00:02:17.074]codes, click View All.
- [00:02:22.403]Below are the default settings
- [00:02:24.083]for permission codes.
- [00:02:26.996]The expiration date is pre-set
- [00:02:29.136]to the last day of the term.
- [00:02:35.159]The Permission Valid For section includes
- [00:02:37.739]closed class, requisites not met,
- [00:02:41.551]consent required, career restriction
- [00:02:45.505]and permission time period.
- [00:02:48.535]Always uncheck Career Restriction and
- [00:02:50.991]Permission Time Period.
- [00:02:53.601]If a students needs to enroll in a class
- [00:02:55.980]outside their college,
- [00:02:57.732]permission will need to be emailed to
- [00:02:59.868]registrar@unl.edu.
- [00:03:09.659]Enter the number of permission codes
- [00:03:11.368]you want to create.
- [00:03:13.817]Check Set All Permissions to issued
- [00:03:21.558]and click Generate.
- [00:03:24.562]A new permission code was
- [00:03:26.011]created in row 5.
- [00:03:28.886]We can see that it was issued, not used,
- [00:03:32.134]and has an expiration date.
- [00:03:36.034]Tab over to Permission.
- [00:03:38.941]You can pick and choose what type of
- [00:03:40.899]permission you want to
- [00:03:42.441]assign to that code.
- [00:03:44.231]This can be changed up until
- [00:03:45.695]the point the student uses the code.
- [00:03:54.146]Next tab over to Comments.
- [00:03:57.216]Here you can add notes such as the
- [00:03:59.226]student’s NUID or first and last name.
- [00:04:06.702]Click Back to the General Info tab.
- [00:04:11.424]Here we can see the code number,
- [00:04:13.534]who was given the code,
- [00:04:15.404]who issued the code, its status,
- [00:04:19.283]and when it was used.
- [00:04:22.093]The student here used their code.
- [00:04:27.262]The student below used their code
- [00:04:29.315]then dropped the class.
- [00:04:32.941]The code below has been issued
- [00:04:34.780]but has not been used.
- [00:04:39.642]If you want to delete a row,
- [00:04:41.343]click the minus icon and then select OK.
- [00:04:50.855]Lastly, click Save. It will quickly say
- [00:04:54.590]Saved in the top right corner.
- [00:04:58.498]If you do not click save,
- [00:05:00.278]the permission codes will disappear.
- [00:05:03.989]If you have any questions, please email us at
- [00:05:07.611]registrar@unl.edu.
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