PED Talks: January 17, 2019

Mikki Sandin Author

01/23/2019 Added

50 Plays

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January PED Talks

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[00:00:05.950]Okay well good afternoon everyone.
[00:00:07.930]Thank you for joining us for PED Talks today.
[00:00:10.330]This is Mikki Sandin, and I am here with several members
[00:00:14.660]of our procurement team.
[00:00:17.010]We are trying something new this year,
[00:00:20.190]so starting here in January, doing a Zoom only PED Talk.
[00:00:25.520]We do have our chat messaging on,
[00:00:29.400]so any questions you have, or issues that arise
[00:00:32.900]during the PED Talk, please go ahead and type into the chat.
[00:00:37.380]And even though it looks to us that everyone is muted
[00:00:40.340]on your end, would you just please check your speakers
[00:00:43.940]and your voice and make sure that you're muted, please,
[00:00:49.330]that way we don't have any feedback or anything,
[00:00:51.630]so we appreciate that.
[00:00:54.260]I'm going to briefly introduce our agenda,
[00:00:56.620]and then we'll get started.
[00:00:59.510]Today we are going to be discussing our Microsoft
[00:01:02.530]fee increases, with Claudette Biskup.
[00:01:06.480]Then we will go on to contract uploads, with Julie Snyder.
[00:01:11.070]Vehicle purchasing updates, with Patrick Barrett.
[00:01:14.530]Our scientific buyer introduction, by Sydney Zach.
[00:01:18.600]And then GL usage for procurement reporting
[00:01:21.760]with Maggie Witt.
[00:01:23.460]So, again, thanks for joining us,
[00:01:25.580]and we will turn it over to Claudette.
[00:01:29.250]Thank you, Mikki.
[00:01:31.800]The Microsoft fee increases are coming about because
[00:01:37.050]we're actually in need of this.
[00:01:39.440]There has never been a increase,
[00:01:41.600]since I've been doing this in at least 1999.
[00:01:45.360]This will cover the Microsoft Education Solutions.
[00:01:55.970]These increases will happen in two phases.
[00:01:59.140]So in this year, the Windows machine will be going
[00:02:02.010]from 130 to $146, which is a $16 increase.
[00:02:08.380]And the Mac will be going from 40 to $48,
[00:02:12.170]which is a $8 increase.
[00:02:15.430]And then in 2020 we will be increasing this again,
[00:02:19.140]and you can see the numbers there.
[00:02:20.640]Windows will be going from 146 to 162,
[00:02:24.627]and the Mac will be going from 48 to $56.
[00:02:29.880]And this is for each device that is purchased,
[00:02:33.180]for that particular month.
[00:02:38.610]You can look at all this information out there
[00:02:41.310]on our IT procurement site,
[00:02:43.950]regarding the Microsoft campus fees.
[00:02:47.140]I run this report on a monthly basis, so in February,
[00:02:50.820]when I'm running this report, it's actually gonna be
[00:02:52.980]looking at all the January purchases for new computers,
[00:02:58.140]including tablets, desktops, laptops.
[00:03:02.830]On the Mac, Apple side, it will be iMac, MacBook Pros,
[00:03:07.010]MacBooks, and iPads.
[00:03:12.220]Let me see if we can go up there and look at this.
[00:03:21.588]So right here you can see where it discusses
[00:03:24.790]all of our Microsoft agreements.
[00:03:27.690]This is for Microsoft that you can get
[00:03:29.610]on your departmental computers.
[00:03:33.840]This does not affect servers, only computers for
[00:03:41.720]Mac and Windows.
[00:03:45.580]Do we have any questions?
[00:03:51.249]I think we're good to go.
[00:03:55.560]If you need to email me, my email address is on
[00:03:59.110]the website, and I think a lot of you know
[00:04:02.540]how to get ahold of me.
[00:04:09.100]We're good to go?
[00:04:10.660]Yep.
[00:04:11.493]Okay, thanks Claudette, we appreciate that.
[00:04:13.520]Thank you.
[00:04:21.880]And next up is Julie Snyder.
[00:04:25.740]Hi, everybody, just wanted to,
[00:04:28.330]it's been a few years since we've touched base about
[00:04:31.940]what was known as LB429, at the time it was a new bill
[00:04:35.320]that went into effect, in 2013.
[00:04:41.280]You can see right here, it's now called the
[00:04:44.100]statute 84-602.03,
[00:04:48.440]I think I still call it LB429, but anyway.
[00:04:52.890]So, this bill was passed in order to be compliant with
[00:04:57.370]the Taxpayer Transparency Act,
[00:04:59.650]per the law in the state of Nebraska.
[00:05:03.100]And in order to be compliant, you need to be able to
[00:05:06.900]upload, or you need to upload any contract expenditures
[00:05:12.010]of a penny or more.
[00:05:14.010]And so if you're doing a contract that's actually
[00:05:16.190]going to be expending money, that would qualify.
[00:05:20.270]Purchase orders are considered to be contracts as well,
[00:05:22.940]but they automatically load through a different process.
[00:05:26.400]So today we're just talking about contract documents.
[00:05:31.190]Here's the state's website, and this is where
[00:05:36.026]pretty much all of the state entities
[00:05:38.590]upload their contracts to, it's pretty intuitive
[00:05:41.110]if you go out there and look around,
[00:05:42.840]there's drop down boxes that will kind of walk you through
[00:05:46.610]what you're looking at.
[00:05:50.120]So what defines a contract in the eyes
[00:05:52.340]of the state of Nebraska?
[00:05:54.390]Well, it's accepted and signed by two parties,
[00:05:57.210]so it's an agreement that has two signatures,
[00:06:00.330]and it creates an obligation, enforced by law,
[00:06:05.020]so, somebody's gonna offer us something,
[00:06:07.080]and we promise to pay for that offering.
[00:06:10.270]It includes amendments and documents,
[00:06:13.070]that are incorporated by reference,
[00:06:15.350]which means that if we extend something,
[00:06:17.970]or we change the scope of work, we need an amendment
[00:06:20.620]to change that contract, and that document.
[00:06:24.060]Sometimes an amendment will not be for an increase in money,
[00:06:30.110]so you wouldn't necessarily need to worry about
[00:06:32.830]uploading that, but often times if the scope is changed,
[00:06:38.060]or the term of the contract changes,
[00:06:40.380]it also affects the money that is being expended.
[00:06:49.140]So how do we determine who is going to be responsible
[00:06:52.420]for uploading the contracts?
[00:06:56.350]This is done primarily through signature authority,
[00:07:00.060]it's the foundation for this.
[00:07:02.460]So we like to tell folks that if a contract
[00:07:05.650]comes through procurement, for processing,
[00:07:08.330]that we will be the ones responsible for uploading it.
[00:07:11.740]And why would you need to send a contract
[00:07:13.610]through procurement to be processed?
[00:07:16.260]Well, if a contract is for $5,000 or more,
[00:07:19.940]or is for longer than one year,
[00:07:24.040]then it needs to be processed through Procurement Contracts.
[00:07:28.140]So, let's say you have a $2,000 contract,
[00:07:33.250]but it's gonna last for two years.
[00:07:36.360]Even though it's under the $5,000 threshold,
[00:07:39.760]the term of the agreement would constitute
[00:07:42.230]the reason for it to be processed in procurement.
[00:07:46.310]And ask questions if you need to, at this point,
[00:07:49.270]'cause I know that this can be
[00:07:50.180]a little bit confusing at times.
[00:07:53.929]And I will do my best to answer.
[00:07:56.960]So, in Procurement Services, just about anybody on our team
[00:08:01.030]can help you determine what you need,
[00:08:03.160]as far as how to go about doing a contract upload.
[00:08:08.880]But your best bet is to go ahead and contact
[00:08:10.817]the procurement contract team.
[00:08:13.410]I'm gonna show you in a minute, on our website,
[00:08:15.260]where you can go on to check it out a little bit closer.
[00:08:18.780]So, in order to upload, we can help you figure out,
[00:08:23.820]first of all, where it's gonna process.
[00:08:26.410]Is it gonna be something that your department head
[00:08:28.230]can sign, or is it something that we need to
[00:08:31.480]process through Procurement Services
[00:08:33.550]and Procurement Contracts.
[00:08:35.450]And then, we also would help you determine what,
[00:08:39.120]who's got signature authority,
[00:08:40.620]based on the Board of Regents' policy,
[00:08:42.680]and the signature authority document.
[00:08:45.590]And here you can see our team number, our phone number,
[00:08:49.730]as well as our email.
[00:08:51.740]A lot of you are already familiar with this,
[00:08:53.400]and you send your contracts for review,
[00:08:55.962]through our Procurement Contracts email box.
[00:09:00.560]I can't stress enough that you send contracts
[00:09:03.530]through this email box, because we've been hit by the flu,
[00:09:08.000]like a number of departments, and somebody will always
[00:09:11.070]be here to man this email, so if you've got a contract
[00:09:13.640]that needs to be looked at, and you just send it to me,
[00:09:16.810]or Julie Hopp or Jessica, Julie and I can't see
[00:09:21.270]Jessica's email, and vice versa.
[00:09:23.050]So, if you send it here, all three of us
[00:09:25.270]will be able to look at it.
[00:09:29.060]Let's see, Mikki where is the, right here.
[00:09:32.580]Nope, the Mozilla.
[00:09:34.590]That one.
[00:09:35.423]Okay, not sure it's gonna show, though.
[00:09:37.780]Okay, we have the second, we'll.
[00:09:39.821](speaks faintly)
[00:09:42.129]I have a question.
[00:09:42.962]Yes.
[00:09:47.976]Who should be responsible, uploading it,
[00:09:50.112]the smaller contracts,
[00:09:51.291](speaks faintly)
[00:09:52.790]or transportation contracts, that doesn't need to go through
[00:09:55.381](speaks faintly)
[00:09:59.200]Okay.
[00:10:00.040]You might want to repeat
[00:10:00.873]the question, for people.
[00:10:02.140]Can you say it louder into the speaker, over here.
[00:10:04.410]Sure.
[00:10:06.790]We get the chat to come up.
[00:10:09.661]Who should be responsible of uploading it,
[00:10:12.700]if it's a smaller contract, such as a photography,
[00:10:15.610]or transportation contract, that doesn't need
[00:10:18.210]to go through procurement, business office
[00:10:20.480]for the unit department.
[00:10:22.760]Okay well contracts are basically,
[00:10:26.300]we determine who's gonna sign them, based on dollar amount,
[00:10:30.210]and length of time.
[00:10:32.610]So if your contract is $5,000 or more,
[00:10:35.800]regardless of what it is that you're contracting for,
[00:10:38.930]it needs to be processed through Procurement Contracts.
[00:10:42.810]If it's like a $400 contract for three months,
[00:10:48.430]then you'll need to check the signature authority document
[00:10:52.180]to see who has authorization to sign, in that instance.
[00:10:56.240]It's probably gonna be your director, or your chair.
[00:10:59.890]But if you have questions about it, specifically,
[00:11:02.140]please feel free to call me, and I'll be happy to
[00:11:05.120]take a look at whatever it is that you're referring to.
[00:11:10.650]Anything else?
[00:11:11.483]Who signs a contract, exactly $5,000,
[00:11:13.990]for exactly one year?
[00:11:17.100]Well, there are number of contracts that we get
[00:11:19.470]for exactly $5,000 and exactly one year.
[00:11:22.490]In fact, we do a lot of one year contracts,
[00:11:25.110]and we do a lot of contracts that are just under $5,000,
[00:11:28.746]and we do a lot of contracts that are just over $5,000.
[00:11:33.270]I'm not exactly sure what your question is referring to,
[00:11:37.070]but this is a threshold that has been decided
[00:11:39.320]by the president, and has been in place for
[00:11:43.500]many, many years, I think 1994 was the last time
[00:11:47.380]the signature authority document was changed
[00:11:52.410]in any kind of meaningful way.
[00:11:55.777]So, if you have more questions, you can always go out
[00:11:59.910]to the University of Nebraska website,
[00:12:03.310]and type in the search bar, signature authority document,
[00:12:08.050]and you'll be able to take a look at that.
[00:12:09.590]Once again, if you have that in front of you,
[00:12:12.270]and you want to give me a call,
[00:12:13.350]I'd be happy to discuss it with you.
[00:12:17.170]So here on our Procurement Services page,
[00:12:20.640]one of the things that I wanted to show you
[00:12:26.470]is that you can register to use
[00:12:32.150]the Nebraska Contract System.
[00:12:34.850]So, just because a contract is being processed
[00:12:38.790]in Procurement Contracts, doesn't mean that you won't
[00:12:43.050]sometimes be required to upload a contract on your own.
[00:12:46.830]So, for example, if you have one for less than $5,000,
[00:12:51.600]and one year or less, and you have it signed by
[00:12:54.930]your department head, or whoever is authorized,
[00:12:58.360]then you would need, you'd be responsible to upload it.
[00:13:02.712]She says she has another question.
[00:13:04.050]It was an add on to the last one.
[00:13:06.050]The slide said if it's under five k, and less than one year,
[00:13:08.940]it can be signed by the department.
[00:13:10.840]Procurement is to sign over five k, or over one year,
[00:13:13.910]just looking for clarification.
[00:13:15.800]We are looking, yeah.
[00:13:17.810]We are looking to,
[00:13:21.660]if it's over $5,000,
[00:13:23.860]it needs to go through Procurement.
[00:13:26.720]If it's for more than one year,
[00:13:29.780]it needs to come through Procurement.
[00:13:32.780]And, when in doubt, you can give us a call.
[00:13:35.390]Did you get done in segments?
[00:13:37.013]That help?
[00:13:38.569]Hope so.
[00:13:40.306]The question was referring to,
[00:13:41.500]can the department sign under five k, and one.
[00:13:46.290]Yes.
[00:13:47.980]But you'll need to check the signature authority document
[00:13:50.680]to make sure that you know, or contact us,
[00:13:53.670]and we'll be happy to help you figure out who the person is,
[00:13:58.540]in your area, that has signature authority to sign.
[00:14:02.870]Very few people, actually, on this campus,
[00:14:05.360]have the authority to sign, as delegated by the president,
[00:14:09.630]so, if you're in doubt, or you're just not sure
[00:14:13.290]what that document means, 'cause I'll tell ya,
[00:14:15.250]it's not an easy one, just give us a call at 2126,
[00:14:20.830]and one of the three of us will be very happy to help you
[00:14:24.210]determine who that person might be.
[00:14:30.280]Okay, so if you come out to procurement, at unl.edu,
[00:14:34.250]you can come to the Nebraska Contract System,
[00:14:38.500]and when you click in there, it talks about
[00:14:41.110]the Nebraska Contract System, gives a little bit
[00:14:44.050]more information about what I just spoke of.
[00:14:46.800]And if you've never had to upload a contract,
[00:14:49.250]and you think maybe you might have to,
[00:14:52.750]click on this button here to do the new user signup.
[00:14:56.050]It's really, really simple, and we usually get folks
[00:14:59.980]taken care of in the system within the first 24 hours.
[00:15:06.140]So once you've become a user, and you've signed up,
[00:15:09.200]and you've gotten your authorization email back,
[00:15:11.460]that you're all ready to go,
[00:15:13.280]in the Nebraska Contract System,
[00:15:15.570]when you need to come out and load one,
[00:15:17.380]then you can come here to access it, and to sign it.
[00:15:20.950]The University policy does, it's let you--
[00:15:23.103]Okay.
[00:15:23.936]Have three meals a day, as long as
[00:15:24.769]you aren't provided--
[00:15:25.602]And then this is if you have a request
[00:15:27.680]that you've got, maybe you've changed departments,
[00:15:30.560]you're already in the system,
[00:15:31.960]but maybe you're in a different department, or--
[00:15:34.100]If you're traveling--
[00:15:35.870]You've maybe got somebody that you need to
[00:15:39.560]take out of the system, 'cause they've left the University.
[00:15:43.040]So Arby's or whatever,
[00:15:44.370]that will be reimbursed for you.
[00:15:45.780]Questions on that.
[00:15:47.570]To add though, is that I'm not sure
[00:15:48.880]how long your trip is.
[00:15:50.983]Well we look forward to hearing from everyone,
[00:15:53.300]and happy uploading.
[00:15:57.700]Alright, thank you, Julie.
[00:16:00.030]Now we will have Patrick Barrett, come up,
[00:16:04.350]to share about vehicle form updates.
[00:16:09.573]And you may not use a single day of that, but--
[00:16:12.280]Just a reminder, if you have not muted
[00:16:14.710]your microphone, please do so.
[00:16:17.540]We are hearing just a little bit of feedback,
[00:16:19.240]so thank you very much.
[00:16:21.750]And, go back to our screen here.
[00:16:28.690]I keep losing that, there we go.
[00:16:34.920]Alright, Patrick, take it away.
[00:16:37.240]Good afternoon.
[00:16:39.150]Feel like I'm on a Saturday Night Live parody.
[00:16:41.318](group laughs)
[00:16:45.490]The comedy aside, one thing to always remember is that
[00:16:48.610]if you are considering a vehicle for your department
[00:16:51.840]to purchase, always contact University Fleet Management
[00:16:55.670]first, before you do anything.
[00:16:59.100]We have available contracts, both our eBid system,
[00:17:02.930]or the State contracts.
[00:17:04.980]You also have the option of piggybacking onto other
[00:17:10.060]agencies' contracts, for the best pricing.
[00:17:13.900]We have the preferred buyers who are under contract,
[00:17:17.580]and we have the lowest pricing.
[00:17:20.630]I wish I could personally buy vehicles
[00:17:22.210]for the pricing that we get.
[00:17:28.220]Items to keep in mind is that in procuring a vehicle,
[00:17:32.010]be it new or used, it must be routed
[00:17:34.920]through the eSHOP system.
[00:17:36.710]And a purchase order will be issued from that.
[00:17:39.470]This includes ATVs, trailers,
[00:17:44.970]especially upfitting, it needs to be through
[00:17:47.760]the eSHOP system.
[00:17:50.020]You cannot use procurement cards for purchasing vehicles,
[00:17:52.510]that's a restricted item.
[00:17:54.330]And it's not allowed to invoice and submit it
[00:17:56.950]for direct pay without a purchase order for a vehicle.
[00:18:03.396]In the new vehicle request form, in eSHOP,
[00:18:07.670]once you log in to eSHOP, it's right up front under
[00:18:11.560]special forms, and you just click on
[00:18:13.440]the vehicle request form, and this form will pop up.
[00:18:17.460]Everything is self-explanatory, and if you look
[00:18:20.350]at the left side of the form, we have a lot of
[00:18:23.730]valuable information and hints,
[00:18:25.860]and we have these broken out in that.
[00:18:29.220]All vehicles, be it a trailer and ATVs, motorcycle trailer,
[00:18:34.920]heavy truck, light truck, they go all under 553300,
[00:18:39.370]which is capital equipment, and is depreciated.
[00:18:43.977]You need to contact University Fleet Management,
[00:18:46.830]I'll provide the eBid number, or the contract number,
[00:18:50.120]or if it's something we don't have under contract,
[00:18:52.120]we can write a specification and go out for bid,
[00:18:54.380]and receive the best pricing, and get the exact vehicle
[00:18:57.600]that is needed for your needs.
[00:18:59.720]I have an online question.
[00:19:01.053]Okay.
[00:19:01.886]We've currently purchased
[00:19:02.719]vehicles for testing.
[00:19:03.800]Do these still fall under this new vehicle request
[00:19:06.250]from in eSHOP, or do we still order via SAP?
[00:19:11.864]At this point in time, let's go ahead
[00:19:13.350]and move those to the eSHOP.
[00:19:15.430]We will need to add that specific vendor,
[00:19:18.600]and I'm aware of which department we're speaking with,
[00:19:21.077]but we should move this through eSHOP so everything's
[00:19:23.360]flowing one direction.
[00:19:32.057]Items to consider is that we spec all of our vehicles.
[00:19:35.920]We have a selector list when we build our specifications.
[00:19:39.230]The first thing we always take into consideration is safety.
[00:19:41.950]Everything has a five star crash rating,
[00:19:44.430]unless it's something like an ATV or a trailer,
[00:19:47.590]those are different situations.
[00:19:50.140]But it's a five star crash rating,
[00:19:52.640]everything has AM FM radio, air conditioning,
[00:19:56.330]power windows, locks, keyless entry,
[00:19:59.410]we always obtain at least three key fobs, and four keys,
[00:20:03.370]and as with model year 2019, everything has a backup camera.
[00:20:07.760]Full size pickups and SUVs are additionally specified
[00:20:10.690]with a trailer tow package, with the integrated
[00:20:13.350]trailer brake controller, full size spare,
[00:20:15.710]and the heaviest duty cooling available.
[00:20:19.640]Items to keep in mind is, don't add this to other folders.
[00:20:24.930]It needs to come through in its own shopping cart,
[00:20:28.200]as an individual item.
[00:20:31.130]The form will always be routed through
[00:20:32.700]University Fleet Management, and keep in mind that
[00:20:35.910]all the bolded fields are required.
[00:20:42.320]And, you're probably wondering how I typed real fast
[00:20:45.160]like that, and completed this form.
[00:20:47.210]But here we just have a sample of a half ton,
[00:20:50.240]extended cab, four wheel drive pickup, in the form,
[00:20:53.630]right now, under the contract through eBid.
[00:20:58.750]Like I said, I wish I could buy a four wheel drive pickup
[00:21:01.710]for this price, for 24 7 6 2.
[00:21:04.360]Most people are paying more than that for a new one
[00:21:07.380]off the lot, or a used one.
[00:21:10.140]But in the form, you complete everything.
[00:21:15.010]And going down the form we also, you select the engine,
[00:21:18.060]colors, two wheel drive, four wheel drive,
[00:21:22.120]front wheel drive.
[00:21:23.400]And this form is also available to the other campuses.
[00:21:26.340]They can select the agency that it's going to,
[00:21:28.540]the top one is the University of Nebraska-Lincoln,
[00:21:30.890]we purchase the majority of the vehicles
[00:21:32.950]for the University system, but they can also
[00:21:36.930]specify UNO Med Center, or Kearney.
[00:21:41.100]And the Department of Motor Vehicles
[00:21:43.280]has become very stringent on how vehicles are titled.
[00:21:46.700]For the University of Nebraska, these are the only four ways
[00:21:49.960]that a vehicle can be titled.
[00:21:51.710]If we were talking Midwest Roadside Safety,
[00:21:55.370]as an example, their name won't be on the title.
[00:21:59.630]It's going to be University of Nebraska-Lincoln,
[00:22:01.940]or Agency 51, University of Nebraska-Lincoln,
[00:22:04.620]at this address.
[00:22:06.650]If it says other than that on the assignment of the title,
[00:22:09.430]or certificate of origin, DMV is going to reject it.
[00:22:13.928]I have an online question.
[00:22:15.180]Okay.
[00:22:16.013]I know this is just about
[00:22:16.846]procuring vehicles, but what about on
[00:22:18.530]paying a vehicle for renting.
[00:22:20.730]What is the procedure?
[00:22:23.650]That depends on if we're talking about a
[00:22:25.670]University vehicle rental, or if we're
[00:22:28.160]looking at private rental.
[00:22:30.160]If it's a University vehicle rental, they just go to
[00:22:33.500]University Fleet Management's website, and click on the link
[00:22:37.090]and submit the rental request.
[00:22:39.600]If it is for a private rental vehicle,
[00:22:41.840]and you're wanting it direct-billed,
[00:22:43.897]you would send a email request to me,
[00:22:46.917]our to our trans charge email address,
[00:22:49.970]it's located on our website.
[00:22:52.460]Submit the request with the date, the pick up,
[00:22:56.540]date of return, location, vehicle type, driver's name,
[00:23:00.330]and cost object.
[00:23:02.050]And from that, we can create a direct bill reservation,
[00:23:04.660]send the confirmation number to the person,
[00:23:08.400]and if it's a in-state rental request,
[00:23:11.430]we're billed less state tax, and our rental rates
[00:23:15.116]with private rentals do include the collision damage waiver
[00:23:18.679]and supplemental liability insurance.
[00:23:26.960]After the eSHOP requisition has been submitted,
[00:23:30.920]your business center will need
[00:23:32.090]to approve the funding source.
[00:23:34.520]After that's been approved, it is routed to me,
[00:23:38.190]the buyer for automotive vehicles.
[00:23:40.650]I'll confirm pricing, description,
[00:23:43.760]and all pertinent information.
[00:23:46.610]At that point then we'll convert it to requisition
[00:23:48.540]of purchase order, and submit it to the vendor
[00:23:51.500]for the order.
[00:23:56.160]Simple enough.
[00:24:00.839]Questions.
[00:24:06.060]Okay, thank you, Patrick.
[00:24:07.520]I'd like to add something Patrick.
[00:24:08.730]I really liked what you had to say, and offered the
[00:24:11.505](speaks faintly) to the caller
[00:24:12.620]or the questioner about rental,
[00:24:15.030]and I'm just gonna ask, does that include, like Enterprise?
[00:24:19.460]Yes.
[00:24:20.293]Okay.
[00:24:21.304]But it's specifically with Enterprise.
[00:24:22.990]Great.
[00:24:24.473]Locally if we are out of 12 passenger vans,
[00:24:29.110]we do have a direct bill source
[00:24:30.950]that's other than Enterprise.
[00:24:32.526]Do you have information on your website,
[00:24:35.810]as well, for them, to look up that information?
[00:24:38.470]Yes we do.
[00:24:39.303]And what's that website?
[00:24:40.511]You just go to, it's not a w w w, but it's just,
[00:24:47.800]I'm trying to remember, we had another name change.
[00:24:50.360]It's fleet?
[00:24:51.200]It's fleetmanagement.unl.edu.
[00:24:54.090]There you go.
[00:24:55.610]For vehicles over $5,000,
[00:24:57.830]do we need to have three quotes?
[00:25:01.310]We generally encourage it.
[00:25:03.740]And it depends on the type of the vehicle,
[00:25:04.907]and the situation.
[00:25:09.220]Patrick, I was gonna bring up, too,
[00:25:10.670]do you have just a moment to give a brief statement
[00:25:13.180]about ATV and UTV purchases, we had some changes
[00:25:16.950]in those requirements as well.
[00:25:19.040]Okay, as of 2004, Nebraska statute requires
[00:25:25.410]all ATVs and UTVs to be titled at the time of purchase.
[00:25:30.600]It's not a matter of buying an ATV,
[00:25:32.820]and the department holds on to the certificate of origin,
[00:25:35.480]until the time they decide to dispose of it.
[00:25:38.720]ATVs and UTVs are a very high theft item.
[00:25:43.320]And that is the primary reason, or driving force
[00:25:46.670]behind the statute requiring the title.
[00:25:49.240]If you don't obtain title, and that ATV is stolen,
[00:25:52.820]they can take it to another state,
[00:25:54.350]and other states will allow you to obtain title
[00:25:56.720]without the certificate of origin.
[00:26:00.420]And if it has not been titled, it's lost.
[00:26:05.350]Thank you.
[00:26:06.290]And all ATV and UTV purchases go through me,
[00:26:10.900]University Fleet Management.
[00:26:12.680]Great, okay.
[00:26:13.773](laughs)
[00:26:14.647]Okay.
[00:26:15.480]Thank you, Patrick.
[00:26:16.313]You're welcome.
[00:26:17.146]Alright.
[00:26:17.979]Thanks, Patrick.
[00:26:18.812]We will now move on to Sydney Zach.
[00:26:27.310]Alright, as Mikki said,
[00:26:30.260]my name is Sydney Zach.
[00:26:31.720]I am the newer scientific buyer, here at
[00:26:36.440]the University of Nebraska-Lincoln.
[00:26:38.120]As many of you are involved in scientific purchases,
[00:26:43.390]in any way, shape or form, you may have worked with Hollis
[00:26:45.840]in the past who has been retired since September,
[00:26:50.390]and we wish him very well in that.
[00:26:52.610]I've been here since August of last year,
[00:26:55.560]so a short amount of time, but, I do want to kind of
[00:26:59.300]get into my background a little bit, and some overview of
[00:27:03.770]my category in general, and then we'll recap at the end
[00:27:07.410]on ways that you can contact me if needed.
[00:27:11.043]So my background is actually in biology,
[00:27:13.990]I have a bachelor's degree from the University of Nebraska
[00:27:16.240]Omaha, my master's is in criminology, criminal justice.
[00:27:20.600]I originally wanted to go into forensics,
[00:27:23.710]but I just couldn't get away from the research lab.
[00:27:27.150]That degree's also from the University of Nebraska Omaha,
[00:27:29.880]so I'm very University system born and bred,
[00:27:34.460]throughout my career.
[00:27:35.730]I have 12 years of research experience in various forms,
[00:27:40.680]starting out in my undergrad from washing dishes,
[00:27:44.470]to prepping media, to autoclaving, up until
[00:27:48.720]I graduated with my master's, and got into
[00:27:51.810]research full time.
[00:27:53.670]I started my career at the Med Center in Omaha.
[00:27:58.410]I worked for Doctor Paul Sorgen for three years,
[00:28:01.770]in a protein structures lab.
[00:28:03.780]So I have a bit of molecular biology work,
[00:28:07.590]protein purification work, and protein structural work,
[00:28:11.390]including circular dichroism and NMR work.
[00:28:15.080]I then returned to UNO to work under Paul Davis
[00:28:19.610]in their infectious disease laboratory,
[00:28:22.550]working on toxoplasma.
[00:28:24.930]I did a number of different genetic studies
[00:28:28.030]on the parasite, as well as drug studies,
[00:28:30.570]including drug toxicity, and some new drug trials.
[00:28:35.360]After wanting a little bit of change,
[00:28:37.880]I decided to enter the procurement world,
[00:28:41.002]where I returned to UNMC as the scientific buyer,
[00:28:44.930]and I was there for two years, and I started in
[00:28:47.760]November 2016.
[00:28:49.710]So I have both the science background,
[00:28:52.550]and I had a little bit of procurement background,
[00:28:54.290]over from the Med Center, and at that point in time,
[00:28:57.330]I decided to head over to UNO.
[00:29:01.380]My contact information, as you can see on the screen,
[00:29:03.810]my email address, just first and last name,
[00:29:07.270]and then, I do have Hollis' old number,
[00:29:09.720]so even if you're trying to reach him,
[00:29:11.330]you'll still contact me instead.
[00:29:16.620]So, scientific buying, what does that mean
[00:29:19.380]for this campus?
[00:29:22.240]Different supplies and equipment that fall under my category
[00:29:26.470]include general research and lab supplies,
[00:29:28.510]your typical consumables, glasswares, plastic,
[00:29:31.970]pipettes, everything that kind of that entails.
[00:29:36.560]I also do large scientific equipment,
[00:29:39.300]so anywhere from fridges, freezers,
[00:29:42.860]I've now branched out into lasers,
[00:29:44.500]which is very new to me, but very cool.
[00:29:48.270]I also do the gases on campus, so we work very closely with
[00:29:53.420]Matheson, our prime supplier for gases.
[00:29:56.920]I also manage medical supplies and equipment.
[00:30:01.030]That does include some athletics supplies,
[00:30:05.080]like athletic tape, bandages, anything like that.
[00:30:08.100]And, radioactives and hazardous waste services
[00:30:12.240]are also included.
[00:30:13.310]Something I didn't include up here, but I'm thinking about
[00:30:15.360]now, lab animals as well.
[00:30:18.692]And then on one question.
[00:30:19.525]Okay.
[00:30:20.640]Does research equipment include
[00:30:21.950]software for research?
[00:30:25.230]So software that either companies,
[00:30:29.700]or is involved with research in any way, shape or form,
[00:30:34.210]I always work closely with our IT buyers.
[00:30:38.715]Sue Cuddeback, and Scott, I always have them
[00:30:42.380]either look at things that I feel like need to be reviewed.
[00:30:46.070]Sometimes software is basically restricted
[00:30:49.570]to a certain piece of equipment, it doesn't touch
[00:30:52.160]our network, it doesn't branch out into any other portals,
[00:30:55.150]it's contained within the piece of equipment,
[00:30:56.770]so those are instances where they most likely
[00:30:59.600]don't need to be reviewed, but anything that touches
[00:31:02.320]the cloud, or a network, I usually have
[00:31:04.250]a second pair of eyes on those.
[00:31:11.370]Just a quick overview, before my time is up.
[00:31:14.790]Making sure we highlight our prime vendors on campus.
[00:31:17.570]So our prime lab supplies vendor on campus
[00:31:19.690]is Fisher Scientific.
[00:31:21.340]They are the contract that we should be using
[00:31:24.080]for anything consumables, any lab equipment,
[00:31:27.980]they have a vast catalog of products
[00:31:31.150]that we enjoy very good pricing on.
[00:31:34.740]For our gases, we utilize Matheson on campus.
[00:31:39.120]And, I will show you some secondary,
[00:31:43.370]and other contract suppliers, that we use,
[00:31:45.850]that are currently on eSHOP.
[00:31:47.220]So you'll notice our prime vendors up in the upper
[00:31:49.350]left hand corner.
[00:31:50.700]And this is the page that you'll see when you
[00:31:52.920]get into eSHOP, right on the home page.
[00:31:56.160]The other secondary contract suppliers
[00:31:59.130]fall right after the prime vendors.
[00:32:00.860]So you can see we have a pretty good selection of vendors
[00:32:04.590]that we either enjoy contract pricing, GPO pricing from,
[00:32:10.510]so Abcam and Cell Signaling supply antibodies,
[00:32:14.190]VWR is a great counterpart to Fisher,
[00:32:18.950]if you're looking for certain consumables,
[00:32:21.420]or other lab equipment, they're a great second choice
[00:32:24.160]to look for different lab supplies.
[00:32:26.690]Henry Schein has some great medical products.
[00:32:29.553]We enjoy some really good GPO pricing on medical supplies
[00:32:34.270]through Henry Schein, so if you're looking at
[00:32:36.320]certain medical items, please definitely look in
[00:32:38.480]that punch out.
[00:32:43.410]Just a quick recap, my contact information, again.
[00:32:46.690]Email or phone, if you have any questions about anything
[00:32:51.250]scientific related, please give me a call or email.
[00:32:54.410]And when should you contact me?
[00:32:56.370]If you're thinking about purchasing anything scientific,
[00:32:59.380]and you're kind of stumped, get me involved early and often.
[00:33:02.870]I don't mind answering any questions that you may have.
[00:33:06.570]Some of those questions may be who are our contracted
[00:33:09.870]suppliers, what sort of pricing can I get,
[00:33:12.890]maybe you're looking for, maybe you have a quote
[00:33:15.630]for a certain piece of equipment, and you're looking at
[00:33:17.870]other suppliers that we could get other quotes from.
[00:33:22.757]Certainly I can help you with that.
[00:33:25.800]Uniform guidance is another big topic
[00:33:28.480]that I do get a lot of questions on.
[00:33:30.760]Again, that threshold is 10,000,
[00:33:34.150]where we need to get multiple quotes.
[00:33:37.010]Or, in some very rare instances, we do have
[00:33:41.570]a fill source form that you can fill out,
[00:33:43.780]and provide justification for.
[00:33:45.900]This goes for all sorts of funding across campus,
[00:33:49.260]federal and other forms of funds included.
[00:33:54.510]I can help get quotes at any point in time,
[00:33:57.260]no matter the threshold.
[00:33:59.010]And then, again, contact me if we're thinking about a large
[00:34:03.230]purchase, large piece of equipment that's over $150,000,
[00:34:07.173]we'll look at getting into the bidding process,
[00:34:10.570]and we'll see of our options there.
[00:34:14.960]Any other questions?
[00:34:19.090]Well great, before I leave, I just would say
[00:34:21.380]I'm very passionate about science,
[00:34:22.840]I'm very passionate about research,
[00:34:24.490]and I'm very passionate about this university.
[00:34:27.520]So please contact me for any of your needs,
[00:34:30.890]I want to have your scientific procurement experience
[00:34:33.950]be the best that it can be.
[00:34:36.010]Alright, thank you Sydney.
[00:34:37.354]Thanks.
[00:34:39.690]Okay, and next we have Maggie Witt, coming up with
[00:34:45.098]our topic on proper GL utilization.
[00:34:48.984]Thanks Maggie.
[00:34:50.330]Thank you, Mikki.
[00:34:51.570]Good afternoon, everyone, online and, let me add,
[00:34:55.150]thank you for joining us.
[00:34:57.410]I hope you're all healthy, happy, starting a great new year.
[00:35:01.190]And by the way, thank you to all of our
[00:35:03.350]guest speakers today.
[00:35:06.110]We kind of thought we'd give you the kitchen sink today.
[00:35:09.690]Partly, we wanted to get Sydney introduced to everyone.
[00:35:12.910]Please welcome her.
[00:35:15.410]And by the way, call her even if you just want to call her,
[00:35:18.250]or have her come by, she's really energetic
[00:35:21.820]and likes to meet all of the stakeholders on campus.
[00:35:25.270]And, oh by the way, if you want to come see,
[00:35:29.460]we got some paint, and some new carpeting over here
[00:35:32.660]in Procurement Services, so, we take drive-bys too,
[00:35:36.130]so we appreciate it if you want to come by
[00:35:38.610]and visit our operations.
[00:35:40.920]Happy New Year to everyone, and I'm here to
[00:35:43.510]chat a little bit about GL utilization.
[00:35:46.660]So, before I move ahead, I just kinda want to say that
[00:35:52.010]this is near and dear to my heart,
[00:35:54.120]with my years in procurement.
[00:35:56.060]And procurement really is here to service the University.
[00:36:00.210]And the best way we can do that is
[00:36:03.160]not just by helping you on an immediate basis,
[00:36:05.770]or to add to what Sydney had said,
[00:36:09.850]engaging us early and often, we can help find out
[00:36:13.930]where you're running into challenges.
[00:36:16.320]A lot of what procurement does aside from the tangible,
[00:36:19.690]day-to-day order processing, and supporting you
[00:36:22.440]with bids and quotes, is we spend a lot
[00:36:24.160]of time analyzing spend.
[00:36:27.370]And analyzing where the University spends our money,
[00:36:31.334]and we spend it in a lot of places.
[00:36:34.840]I mean, the University buys a ton of stuff,
[00:36:38.540]we're like a city unto our own, or four cities,
[00:36:43.110]you know, and a town here and there, and a couple of
[00:36:45.990]outbuildings, and a few suburbs.
[00:36:48.810]So, when you consider the diverse array from livestock,
[00:36:52.470]to athletics equipment, and charters, and travel,
[00:36:56.128]and consulting, and professional services, and buildings,
[00:36:59.540]and property, and everything else,
[00:37:01.890]it's such a diverse array, that really classification
[00:37:06.630]of these purchases is very, very important.
[00:37:10.130]And our accounting folks have provided a lot of good
[00:37:13.850]information, but that's the top of today's brief
[00:37:17.580]little vignette, here, is what are commodity codes,
[00:37:20.640]also known as GL codes, or general ledger account numbers.
[00:37:26.310]These are standard classification codes that are used,
[00:37:29.440]and they're established by the University,
[00:37:31.760]and any organization does this, this is very typical.
[00:37:36.470]Used for products and services to detail where that money
[00:37:40.740]has been spent.
[00:37:42.240]And there is a list of these current codes
[00:37:45.270]that are available in Sapphire.
[00:37:46.650]There's a number of ways you can get to these.
[00:37:49.120]I've got a link later in the presentation,
[00:37:51.090]our county, and our finance operations have a quick link,
[00:37:54.360]right on their website, that'll take you right there,
[00:37:56.800]if you're in Sapphire, and know how to yank it down.
[00:37:59.450]I think all you really need to do is enter GL,
[00:38:01.850]or general ledger.
[00:38:03.930]The numbering scheme is probably
[00:38:06.070]fairly familiar to everyone.
[00:38:08.930]And you know, you don't have to be a scientist
[00:38:11.207]to understand how it goes together.
[00:38:15.460]I think there's also instructions, if you think there isn't
[00:38:19.220]a GL to meet the product that you're purchasing,
[00:38:23.280]for you to request a new GL code, but I urge you
[00:38:27.120]to get familiar with the current one, because
[00:38:30.410]what we've found, over time, when we start to go back in
[00:38:34.770]and do analysis of spend, prior year over year,
[00:38:38.890]we frequently get asked to do some assessment.
[00:38:42.690]Sometimes things get kind of stuck,
[00:38:44.710]maybe where they didn't belong.
[00:38:46.440]And so what we're trying to do is make sure you understand
[00:38:49.460]the importance of the proper selection of a GL code,
[00:38:54.450]and why those are so important.
[00:38:57.180]You know, when you saw the multicolored balls
[00:39:00.290]on the previous page, it is a little confusing,
[00:39:03.050]and we do our best to parse out and organize
[00:39:06.500]the information after products have been spent,
[00:39:10.210]to provide better information for making decisions
[00:39:13.070]and opportunities for savings.
[00:39:15.120]These codes tell us what's bought the most,
[00:39:18.260]and we can build better contracts as a result of that,
[00:39:21.650]to serve the University needs.
[00:39:23.980]Interestingly enough, you might be buying something
[00:39:26.202]that another department, and a few other colleges,
[00:39:29.066]and even other campuses are procuring,
[00:39:32.040]and the ability for us to leverage our spend,
[00:39:35.780]as a university, is something we're working
[00:39:38.540]very closely with the other campuses to accomplish.
[00:39:41.990]Transparently, behind the scenes, we want to make sure
[00:39:44.540]that we're always delivering the best contract.
[00:39:47.770]These commodity codes that you choose,
[00:39:49.940]allow us to look at that supplier spend,
[00:39:52.460]not only between departments,
[00:39:54.240]but also with our peer universities.
[00:39:58.780]Questions we often ask, are you paying the same price as
[00:40:02.200]the department next door.
[00:40:03.700]Sorry about that noise, hopefully everybody, still hear me.
[00:40:07.140]And or, is our peer university, perhaps somebody
[00:40:10.610]in the Big 10, or another school like us,
[00:40:13.310]outside the Big 10, and we do comparisons across,
[00:40:16.870]across all open information, all platforms
[00:40:22.230]that we have access to.
[00:40:24.620]Are they getting a better rate, and if so, why?
[00:40:28.060]So, we do have some tools within procurement,
[00:40:31.010]and shared resources where we do trade information
[00:40:35.625]that can help us understand better
[00:40:38.770]if there's opportunities for us to save money.
[00:40:41.350]So again, the classification that you select
[00:40:44.870]on that purchase, may seem pretty simple to you, but,
[00:40:49.830]our buyers, our purchasing team, every day
[00:40:53.380]when we're releasing orders out of the system,
[00:40:56.430]to go to the suppliers, we're looking to validate
[00:40:59.100]if the code is correct on that transaction.
[00:41:01.750]Sometimes things don't go through a purchase order,
[00:41:04.920]or they follow a different flow, whether it's a P-Card,
[00:41:08.350]or other types of transactions, and the selection
[00:41:13.280]of the code at any point in time, the GL code,
[00:41:16.380]really is an important aspect of our process down the road.
[00:41:20.730]So how can you help, aside from me, just saying please,
[00:41:23.654]please, you can refer to the University table,
[00:41:27.850]and here's that link I promised you.
[00:41:29.960]This'll launch the University website,
[00:41:33.300]which will take you very quickly into Sapphire.
[00:41:36.130]If you are on this system,
[00:41:40.150]that requires you to be behind a VPN.
[00:41:43.443]And then, let us know if you have questions.
[00:41:45.600]Just quite simply, send us a message,
[00:41:49.860]reach out to the procurement person you talk to
[00:41:53.090]most frequently, if they don't know, they'll find somebody
[00:41:55.460]who can get an answer, or just give us a call.
[00:41:59.523]And a few tips, it sounds pretty simple, but,
[00:42:03.820]remembering the essence of the item, or the product
[00:42:07.050]or service you're procuring, is the most important way
[00:42:10.750]to identify that classification.
[00:42:13.930]Do not classify the product based on the department
[00:42:17.840]for which you are buying, necessarily.
[00:42:20.290]In other words, just because you're buying it for athletics,
[00:42:23.300]does not mean that food is an athletic item.
[00:42:28.270]And that might sound redundant, but sometimes
[00:42:33.880]it is easy to misconstrue.
[00:42:36.560]So, I've decided to put a few examples out here,
[00:42:40.520]that maybe you can test your experience with this,
[00:42:44.540]and play along with us.
[00:42:47.980]So I'm going to just put a few suggestions out here,
[00:42:50.760]I'll give a minute or two for people to look at it,
[00:42:53.620]and then I'll reveal the answer.
[00:42:55.200]And certainly I'll try to be patient, if anybody has
[00:42:57.960]any questions, or wants to message online,
[00:43:00.930]with the interaction here, I'm way open to,
[00:43:04.090]I'll give a pause and see if anybody sends in a response.
[00:43:08.200]So the first one.
[00:43:10.630]Desk and chair for a new employee.
[00:43:13.190]So if anybody has any guesses or suggestions,
[00:43:15.850]and by the way, this is just to have a little fun,
[00:43:19.440]'cause sometimes the thinking process out there
[00:43:22.550]is different than what we want you to utilize.
[00:43:28.640]Any suggestions?
[00:43:32.890]Office equipment.
[00:43:35.120]That's not a bad suggestion,
[00:43:36.840]and we actually see that happen quite frequently.
[00:43:39.990]Actually, regardless of where you think it should go,
[00:43:46.670]because it is a desk and a chair,
[00:43:48.520]we would like that to be under furniture.
[00:43:50.850]And, more often than not, it is likely furniture
[00:43:53.910]that is under $5,000.
[00:43:56.230]Sometimes there are situations where you are buying
[00:43:59.420]furniture that might exceed that amount.
[00:44:02.550]And if you have any questions or concerns on that,
[00:44:04.730]feel free to let us know.
[00:44:08.450]We would prefer that is classified under furniture.
[00:44:15.970]The next one I'm gonna throw out there for suggestions,
[00:44:19.340]or ideas, or your thoughts, would be cleaning supplies.
[00:44:31.810]Folks, this is all in fun, so, this is meant to help clarify
[00:44:36.890]not criticize, that's not what we're trying to do here,
[00:44:40.250]we just want to help educate.
[00:44:42.536]531200.
[00:44:44.940]Well see if we got the right one,
[00:44:46.240]oh congratulations, I wish I could send you
[00:44:48.430]a box of cookies.
[00:44:49.450]Sharon P.
[00:44:50.940]Okay, good one.
[00:44:54.060]And thank you, that's an excellent, excellent response.
[00:44:58.450]We do occasionally see this tossed into office supplies,
[00:45:01.260]and a few other places.
[00:45:02.720]Again, remember, the GL is not a cost object, it is not,
[00:45:08.887]the importance of the GL is classification,
[00:45:13.500]so that we can do better analytics,
[00:45:15.680]in category and contract management.
[00:45:19.440]Here's one for you, try iPads for students.
[00:45:26.880]I should have Jeopardy! music playing.
[00:45:28.541](laughs)
[00:45:29.470]I think that would be fun.
[00:45:33.350]Any guesses from the very, very intelligent crowd
[00:45:36.410]we have out there.
[00:45:44.820]I'm gonna jump forward, and tell you that this would belong
[00:45:48.500]under 531955, which, and by the way, I don't like the name
[00:45:53.016]of this GL, it's referred to as computer supplies
[00:45:56.290]and PCs under 5,000.
[00:45:58.730]I think the word supplies sorta confuses it,
[00:46:03.230]but we have a lot of GL codes, and my understanding
[00:46:06.410]from the experts, is that this means computer supplies
[00:46:09.760]and or PCs, that are under $5,000.
[00:46:14.170]And basically, the reason for that, it's based on
[00:46:17.650]the individual price of that piece of equipment.
[00:46:21.130]And I think iPads are still under $5,000.
[00:46:25.330]For those of you Apple geeks out there,
[00:46:27.600]I actually got a new iPad pro for Christmas,
[00:46:30.580]and that and my Apple Pencil were both
[00:46:34.950]collectively under $5,000.
[00:46:36.830]The key here is the unit price of that
[00:46:39.880]particular piece of equipment technology.
[00:46:45.545]Alright, let's try the next one.
[00:46:48.070]Helium for game day balloons.
[00:46:50.830]This one's kind of fun.
[00:46:54.230]We've also gotten questions on whether or not we'll get--
[00:46:56.338]Gas.
[00:46:57.710]Gases, gas?
[00:46:59.440]Okay, well, I guess if we were playing Jeopardy!,
[00:47:02.700]I might have to turn around and say,
[00:47:04.290]could you be more specific.
[00:47:05.924]532302.
[00:47:07.890]Perfect, well you're close.
[00:47:10.370]If you're in the cylinder gas category, you're on target.
[00:47:15.068]And that is, and no one after added this footnote
[00:47:19.260]that we might start getting pressure
[00:47:20.840]to not buy helium anymore, that happens every year.
[00:47:24.670]But for now, and in the next indefinite future,
[00:47:27.040]at least the next year or so, we think we're okay.
[00:47:30.990]Consultant to evaluate department operations.
[00:47:34.510]So this would be like, you hire a consultant to come in,
[00:47:37.520]and help you either with your department, realignment,
[00:47:41.760]give some recommendations on how your
[00:47:45.770]team should be aligned, just any kind
[00:47:47.930]of consulting expertise.
[00:47:57.740]Okay, I'm gonna share 526650,
[00:48:02.090]did we have a guess online, I'm sorry.
[00:48:04.324]526900.
[00:48:06.410]And that could be,
[00:48:08.290]now I don't have the GL managed,
[00:48:10.350]I'm not sure what nine zero zero is specific to.
[00:48:13.470]Two people said that one.
[00:48:14.530]Okay is that, and perhaps,
[00:48:17.370]now my feelings on this, was a management consultant,
[00:48:20.450]that if you've got nine zero zero,
[00:48:22.450]you're at least in the same family.
[00:48:23.950]Do you want to tell us, specifically what the 900 means?
[00:48:29.620]All other contracts is 526900.
[00:48:33.630]Okay.
[00:48:34.640]All other contracted services.
[00:48:37.670]So depending on how you see it,
[00:48:39.070]it could probably go to either one of these cost objects,
[00:48:42.420]but I think we're in the 526 family,
[00:48:44.480]so we've landed in the right home.
[00:48:46.520]I actually think there's even one, if you hire
[00:48:48.820]an international consultant, there's a separate
[00:48:51.900]classification for that, too.
[00:48:54.370]So, the important thing is, is you're looking,
[00:48:57.400]you're in there, and you're understanding the distinctions
[00:49:00.310]between those GLs and the separation.
[00:49:03.340]And I'll be the first to tell you, it can be
[00:49:04.930]a little confusing sometimes.
[00:49:08.070]We're coming up on the last one.
[00:49:10.140]It may seem obvious, but you'd be surprised
[00:49:12.840]where this has landed, sometimes.
[00:49:15.150]Pens and paper clips for the department.
[00:49:20.650]531100.
[00:49:22.900]Yes ma'am, or sir.
[00:49:24.940]And there actually is a range of classifications
[00:49:28.900]for office supplies.
[00:49:31.650]And so feel confident when you go in there.
[00:49:35.070]Take a look, follow that link that I provided,
[00:49:37.960]and I know our PowerPoint is out in our PED Talks folder,
[00:49:41.730]as well as the recorded event, is that correct, Mikki?
[00:49:45.570]On the website.
[00:49:46.440]On the website, fantastic.
[00:49:48.760]So, are there any other questions regarding this topic,
[00:49:53.110]or desire for further information that we can help provide,
[00:49:59.000]as a team?
[00:50:05.420]And I might add that I just really, really appreciate,
[00:50:09.260]we're kicking off the new year, here.
[00:50:11.380]I really appreciate the participation from everyone
[00:50:14.660]who joins our PED Talks, and any suggestions that you have,
[00:50:18.870]for future topics, we really want to help
[00:50:21.690]provide sound bites of information, not too much,
[00:50:24.880]but enough that's gonna help you get through
[00:50:26.953]the next month, until we come back with more hopeful,
[00:50:30.900]hopefully helpful topics.
[00:50:34.780]Okay, like Maggie said, thanks everyone
[00:50:36.850]for joining us today.
[00:50:38.060]I want to let you know that in February,
[00:50:40.360]there will be a larger BCUD trainings happening,
[00:50:45.940]and so we will not have a PED talk, because we will be
[00:50:48.970]attending the BCUD trainings, and we encourage you
[00:50:51.730]to do that, as well.
[00:50:53.640]So, in March, we'll reconvene for our Zoom only PED talks,
[00:50:59.280]and, please look for an email that I'll be sending out here,
[00:51:05.010]and it will have a little survey in it.
[00:51:07.000]We really value your feedback, and like Maggie said,
[00:51:10.020]any suggestions you have for future topics.
[00:51:12.300]So, thanks again, and have a great rest of your day.
[00:51:25.300]Sharon B.

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PED Talks: January 17, 2019

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