Budget Template - Participant Support Costs

Office of Sponsored Programs Author

08/14/2025 Added

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A walk through of the Participant Support Costs tab in the Sponsored Programs budget template

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[00:00:00.000]in this video I'll walk through
[00:00:04.040]the participant support cost in
[00:00:06.340]order for
[00:00:07.440]this sheet to appear on the
[00:00:08.810]budget form you must check the
[00:00:10.370]box labeled
[00:00:10.980]participant support costs which
[00:00:12.730]can be found on the start here
[00:00:14.280]sheet or the
[00:00:15.400]direct cost sheet these costs
[00:00:17.600]are defined as direct costs for
[00:00:19.880]items such
[00:00:20.480]as stipends or subsistence
[00:00:22.370]allowances travel allowances
[00:00:24.510]and registration fees
[00:00:26.160]paid to or on behalf of
[00:00:27.810]participants or trainees but
[00:00:30.140]not employees in
[00:00:31.580]connection with conferences or
[00:00:34.280]training projects if you have
[00:00:36.790]participant support
[00:00:37.980]costs simply select the box for
[00:00:39.630]participant support costs
[00:00:41.090]either in the
[00:00:41.820]start here sheet or the direct
[00:00:43.510]cost sheet and a new sheet will
[00:00:45.200]become
[00:00:45.720]available within the sheet each
[00:00:48.420]table used to calculate costs
[00:00:50.250]are individually
[00:00:51.000]labeled with group headings
[00:00:52.610]this way separate calculations
[00:00:54.400]can be made for
[00:00:55.320]each group
[00:00:56.160]that requires participant
[00:00:58.230]support costs costs in regard
[00:01:00.300]to stipends travel
[00:01:01.900]subsistence and other costs are
[00:01:03.720]able to be entered into the
[00:01:05.200]calculation table
[00:01:06.400]the number of participants are
[00:01:08.300]then able to be entered into
[00:01:09.960]each corresponding
[00:01:11.160]year the amount for
[00:01:12.770]participants will be multiplied
[00:01:15.160]by the base rate of each cost
[00:01:17.160]category and are totaled also
[00:01:19.680]an option for an annual
[00:01:21.420]increase can be found at
[00:01:23.040]the top of the sheet
[00:01:25.320]finally
[00:01:25.820]individual lines can be
[00:01:27.450]excluded from that increase by
[00:01:29.300]entering an N in column
[00:01:31.960]E for that line the study
[00:01:34.700]subject payment sheet is laid
[00:01:36.700]out identical to
[00:01:37.720]this sheet the distinction is
[00:01:40.000]that study subject payments are
[00:01:41.960]costs paid to or on
[00:01:43.580]behalf of human subjects for
[00:01:45.090]taking part in surveys
[00:01:46.520]interviews and other research
[00:01:48.340]studies this distinction is
[00:01:50.470]important as it will affect the
[00:01:52.260]F&A cost because
[00:01:53.360]participant support costs are
[00:01:55.030]excluded from the F&A base
[00:01:57.200]whereas study subject
[00:01:58.180]payments would be included in
[00:01:59.800]the F&A base and will impact
[00:02:01.270]the overall project
[00:02:02.480]cost I hope this was helpful
[00:02:05.060]for you check out the other
[00:02:06.700]videos in this series
[00:02:07.700]for more in-depth instructions
[00:02:09.940]on other sheets as well as
[00:02:11.680]general tips for using
[00:02:13.260]the budget template workbook

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Budget Template - Participant Support Costs

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